NHS ePortfolios

Update for deployment on Sat 13 Oct 2018 (Release 27.5)

Below are the items that are to be included in Release 27.5, scheduled for deployment on Sat 13 Oct 2018.

Update items included in this build are:

  • 833 – EPORTFOLIO – Adding Menus to users
  • 851 – PHYSICIAN – Lock Post information on Post-Lockout [ZEN 36578]
  • 872 – EPORTFOLIO – Normalise Email Subjects
  • 909 – EPORTFOLIO – Reduce Redundant User Search routes
  • 910 – EPORTFOLIO – Remove duplicate user search menu items
  • 911 – EPORTFOLIO – Provide direct access to admin programmes and posts from user search results
  • 1035 – MANAGEMENT – Specialty Admin
  • 1038 – UNDERGRADUATE – CARDIFF – Data Removal
  • 1105 – EPORTFOLIO – Utilise Azure Key Vault for Storage Account keys
  • 1138 – BBT – New Meeting Forms Menu Item / Form Group
  • 1143 – EPORTFOLIO – Updates to Privacy Statement related menu items
  • 1170 – EPORTFOLIO – Enable editing of Field Titles for AutoFill fields [ZEN 36864]

Fixes included in this build are:

  • 7 – EPORTFOLIO – Physician Programme Director unable to view Education Agreements of trainees he/she is not directly linked to [ZEN 33538]
  • 1144 – EPORTFOLIO – React based Administer Privacy Statements facility fails in IE11 [ZEN 37088]
  • 1202 – DENTAL – Declaration form deletion bug
  • 1214- EPORTFOLIO – Bulk Trainee Admin error in IE11
  • 1229 – PHYSICIAN – Error running Summary Report as an Educational Supervisor [ZEN 37546]

Descriptions for these items are as follows:

7 – EPORTFOLIO – Physician Programme Director unable to view Education Agreements of trainees he/she is not directly linked to [ZEN 33538] [TFS 23694]
Within ALL sites, resolve issue where declaration/agreement forms cannot be viewed by users who are accessing a trainee via a programme permission.

833 – EPORTFOLIO – Adding Menus to users
NHS ePortfolios internal item.

851 – PHYSICIAN – Lock Post information on Post-Lockout [ZEN 36578]
Within the PHYSICIAN site, ensure that the ability to modify post information is prevented outwith the post-lockout period.

872 – EPORTFOLIO – Normalise Email Subjects
Within ALL sites, update the subject lines of email messages to ensure consistency.

909 – EPORTFOLIO – Reduce Redundant User Search routes
Within ALL sites, streamline navigation and searching for users.

910 – EPORTFOLIO – Remove duplicate user search menu items
Within ALL sites, remove duplicate search menu items, e.g. Admin Posts and Trainee Search

911 – EPORTFOLIO – Provide direct access to admin programmes and posts from user search results
Within ALL sites, update the User Search page to provide direct access to Admin Programmes and Admin Posts.

1035 – MANAGEMENT – Specialty Admin
Within the MANAGEMENT site, establish a facility to allow the administration of Specialties and their relationships to other sites.

1038 – UNDERGRADUATE – CARDIFF – Data Removal
Within the UMEP site, remove all data relating to Cardiff University School of Medicine.

1105 – EPORTFOLIO – Utilise Azure Key Vault for Storage Account keys
NHS ePortfolios internal item.

1138 – BBT – New Meeting Forms Menu Item / Form Group
Within the BBT site, establish a new “Meeting Forms” menu item.

1143 – EPORTFOLIO – Updates to Privacy Statement related menu items
Within ALL sites, update menu items for privacy statement management.

1144 – EPORTFOLIO – React based Administer Privacy Statements facility fails in IE11 [ZEN 37088]
Within ALL sites, resolve an issue where users were unable to administer the privacy statement for a site when using the IE11 browser.

1170 – EPORTFOLIO – Enable editing of Field Titles for AutoFill fields [ZEN 36864]
Within ALL sites, enabled administrators to edit the title of auto-fill fields within self-managed forms.

1202 – DENTAL – Declaration form deletion bug
Within the DENTAL site, resolve an issue when declaration forms have been deleted.

1214- EPORTFOLIO – Bulk Trainee Admin error in IE11
Within ALL sites, resolve an issue where an error occurs using the Bulk Trainee Admin facility in the IE11 browser.

1229 – PHYSICIAN – Error running Summary Report as an Educational Supervisor [ZEN 37546]
Within ALL sites, resolve an issue whereby users of the Educational Supervisor role encountered an error attempting to use the Summary Report.

Update for deployment on Sat 1 Sep 2018 (Release 27.4)

Below are the items that are to be included in Release 27.4, scheduled for deployment on Sat 1 Sep 2018.

Update items included in this build are:

  • 581 – EPORTFOLIO – Export Data / Download Data – update help text and notification text
  • 662 – FOUNDATION – Removal of now redundant Rotations functionality
  • 663 – EPORTFOLIO – Site Specific Privacy Statements
  • 831 – EPORTFOLIO – Enable usage tracking of quick link feature
  • 838 – UHB – New Site Build
  • 897 – MANAGEMENT – Enable viewing/administration of ExternalSystems links
  • 913 – EPORTFOLIO – Remove now redundant CareerNotes and LookupValues tables and code
  • 943 – FOUNDATION – 2018 – HEE HORUS Migration – Extract FOUNDATION database
  • 949 – RCR – Extract RCR database [ZEN 36647]
  • 1000 – EPORTFOLIO – Remove duplicate hidden menus
  • 1100 – MOBILE APP – EPORTFOLIO – Updates for release 27.4

Fixes included in this build are:

  • 873 – EPORTFOLIO – Ticket Assessors returned in All Locations search results
  • 964 – EPORTFOLIO – Decline ticket emails repeating decline reason
  • 984 – EPORTFOLIO – Remove no longer relevant references to Help > About ePortfolio page
  • 993 – PHYSICIAN – Programme director unable to view ARCP forms within a programme to which they should have permission [ZEN 36810]
  • 1018 – PHYSICIAN – Bulk User Importer able to add roles to users with RCPI / RCPI PCS roles [ZEN 36874]
  • 1034 – EPORTFOLIO – Self Entered icon duplicated in association pop-up
  • 1041 – EPORTFOLIO – spQA_InsertUsers – Update sproc after VSTS890
  • 1049 – EPORTFOLIO – Form Count By Trainee report – Cohort reference error
  • 1077 – DENTAL – LEP Form text validation issues with new lines [ZEN 36892]

Descriptions for these items are as follows:

581 – EPORTFOLIO – Export Data / Download Data – update help text and notification text
Within ALL sites, rename Download Data facility as Export Data and update descriptive text to reduce confusion regarding this facility.

662 – FOUNDATION – Removal of now redundant Rotations functionality
NHS ePortfolios Internal Item.

663 – EPORTFOLIO – Site Specific Privacy Statements
Within ALL sites, enable site specific privacy statements to be created, edited, and displayed to users.

831 – EPORTFOLIO – Enable usage tracking of quick link feature
Within ALL sites, enable tracking of usage of quick links.

838 – UHB – New Site Build
Establish a new UHB site for use by University Hospitals Birmingham.

873 – EPORTFOLIO – Ticket Assessors returned in All Locations search results
Within ALL sites, ensure that user accounts for Ticket Assessor roles cannot be located via user searches.

897 – MANAGEMENT – Enable viewing/administration of ExternalSystems links
Within the MANAGEMENT site, enable authorised personnel to view details of linked accounts (e.g. for TURAS SSO) and delete the links where necessary

913 – EPORTFOLIO – Remove now redundant CareerNotes and LookupValues tables and code
NHS ePortfolios Internal Item.

964 – EPORTFOLIO – Decline ticket emails repeating decline reason
Within ALL sites, ensure that where a ticket has multipel items declined with the same reason, that these reasons are not duplicated in resulting messages.

984 – EPORTFOLIO – Remove no longer relevant references to Help > About ePortfolio page
Within ALL sites, remove all on page references to the now deleted Help > About ePortfolio page.

993 – PHYSICIAN – Programme director unable to view ARCP forms within a programme to which they should have permission [ZEN 36810]
Within ALL sites, resolve an issue whereby users with a programme permission were unable to view forms belonging to a trainee within the programme to which they have permission when the trainee has an overlapping programme to which the user does not have permission.

1000 – EPORTFOLIO – Remove duplicate hidden menus
NHS ePortfolios Internal Item.

1018 – PHYSICIAN – Bulk User Importer able to add roles to users with RCPI / RCPI PCS roles [ZEN 36874]
Within ALL site, prevent the Bulk User Importer from adding non RCPI or RCPI PCS roles to existing user accounts which have an RCPI or RCPI PCS role.

1034 – EPORTFOLIO – Self Entered icon duplicated in association pop-up
Within ALL sites, prevent duplicate Self Entered icons from being displayed within the association pop-up

1041 – EPORTFOLIO – spQA_InsertUsers – Update sproc after VSTS890
NHS ePortfolios Internal Item.

1049 – EPORTFOLIO – Form Count By Trainee report – Cohort reference error
Within ALL sites, update the “From Count by Trainee” report following changes for User Tags (previously known as Cohorts).

1077 – DENTAL – LEP Form text validation issues with new lines [ZEN 36892]
Within the DENTAL site, ensure that field validation rules properly handle new line characters when determining the length of text that has been input.

1100 – MOBILE APP – EPORTFOLIO – Updates for release 27.4
NHS ePortfolios Internal Item.

1101 – DENTAL – LEP Title column blank in Analyse Forms output for LEP Dental VT/LDFT forms [ZEN 36974]
Within the DENTAL site, ensure that the “LEP Title” is included in Analyse Forms output for LEP Dental VT/LDFT forms.

Update for deployment on Sat 18 Aug 2018 (Release 27.3)

Below are the items that are to be included in Release 27.3, scheduled for deployment on Sat 18 Aug 2018.

Update items included in this build are:

  • 334 – FOUNDATION – Rename Cohorts to User Tags
  • 810 – MANAGEMENT – Enhancements to Email Report tool
  • 836 – RCOG – Change to Supervisor’s Report Adjustment [ZEN 36538]
  • 868 – EPORTFOLIO – Prevent all email to unsubscribed recipients
  • 871 – EPORTFOLIO – Ensure appropriate logos are utilised within email templates
  • 889 – EPORTFOLIO – Refactor CertificateTypes and CertificateTypes2SiteNames
  • 890 – EPORTFOLIO – Refactor Locations to remove LocationTitles
  • 914 – EPORTFOLIO – Remove now redundant Scorm tables, code and blob content
  • 915 – EPORTFOLIO – Ensure nes_overrideDisplayText is consistently utilised
  • 944 – EPORTFOLIO – Update NuGet Packages

Descriptions for these items are as follows:

334 – FOUNDATION – Rename Cohorts to User Tags
Within the FOUNDATION site, rename “Cohorts” to “User Tags” in advance of this feature being made available to other sites.

810 – MANAGEMENT – Enhancements to Email Report tool
Within the MANAGEMENT site, update the “Email Report Tool” to show message contents.

836 – RCOG – Change to Supervisor’s Report Adjustment [ZEN 36538]
Within the RCOG site, establish a new version of the “Supervisor’s Report” form, as per RCOG requirements.

868 – EPORTFOLIO – Prevent all email to unsubscribed recipients
Within ALL sites, ensure that email messages are not sent to unsubscribed users if tickets that have previously been sent are now cancelled.

871 – EPORTFOLIO – Ensure appropriate logos are utilised within email templates
NHS ePortfolios Internal Item.

889 – EPORTFOLIO – Refactor CertificateTypes and CertificateTypes2SiteNames
NHS ePortfolios Internal Item.

890 – EPORTFOLIO – Refactor Locations to remove LocationTitles
NHS ePortfolios Internal Item.

914 – EPORTFOLIO – Remove now redundant Scorm tables, code and blob content
NHS ePortfolios Internal Item.

915 – EPORTFOLIO – Ensure nes_overrideDisplayText is consistently utilised
NHS ePortfolios Internal Item.

944 – EPORTFOLIO – Update NuGet Packages
NHS ePortfolios Internal Item.

Update for deployment on Sat 28 Jul 2018 (Release 27.2)

Below are the items that are to be included in Release 27.2, scheduled for deployment on Sat 28 Jul 2018.

Update items included in this build are:

  • 607 – RCPI – Picklist Changes [ZEN 36074]
  • 696 – EPORTFOLIO – Add Scroll to Top
  • 698 – EPORTFOLIO – Enable Decline option on partially completed ticket requests [ZEN 36304]
  • 699 – RCOG – Removal of All Locations within Admin Users UI for specific RCOG roles [ZEN 36312]
  • 748 – BBT – New Site Build
  • 830 – EPORTFOLIO – Establish RecentUserHistory table
  • 880 – RCEM – Modify RCEMLearning Incorrect Email Address Scheduled Task [ZEN 36605]

Fixes included in this build are:

  • 884 – EPORTFOLIO – Top Navigation Styling inconsistent for tablet sized devices
  • 887 – PHYSICIAN – Issue with importing when GMC number specified matches that on account

Descriptions for these items are as follows:

607 – RCPI – Picklist Changes [ZEN 36074]
Within the RCPI site, update the “F001 Category – Obstetrics & Gynaecology” and “F004 Procedure – Obstetrics & Gynaecology” picklists.

696 – EPORTFOLIO – Add Scroll to Top
Within ALL sites, provide a quick way for users to scroll back to the top of long pages.

698 – EPORTFOLIO – Enable Decline option on partially completed ticket requests [ZEN 36304]
Within ALL sites, provide ticket recipients with the ability to decline individual items within a ticket, including remaining items of a partially completed ticket.

699 – RCOG – Removal of All Locations within Admin Users UI for specific RCOG roles [ZEN 36312]
Within the RCOG site, remove the “All Locations” option in the user search interface for users of the RCOG Training Programme Director, RCOG College Tutor and RCOG ATSM Director roles.

748 – BBT – New Site Build
Implement new Broad Based Training (BBT) site.

830 – EPORTFOLIO – Establish RecentUserHistory table
NHS ePortfolios Internal Item.

880 – RCEM – Modify RCEMLearning Incorrect Email Address Scheduled Task [ZEN 36605]
Within the RCEM site, prevent RCEM from receiving a daily report of items that have been received from RCEMLearning.

884 – EPORTFOLIO – Top Navigation Styling inconsistent for tablet sized devices
NHS ePortfolios Internal Item.

887 – PHYSICIAN – Issue with importing when GMC number specified matches that on account
Within the PHYSICIAN site, resolve an issue whereby the Bulk User Importer would fail to import a record where the email address and GMC number specified related to a single account.

How to access your NHS ePortfolios account from the Turas Dashboard

Turas is NHS Education for Scotland’s (NES) single unified digital platform for health and social care professionals.   It provides – via a single secure sign on – a Dashboard where users can access their Turas applications without having to use/remember login credentials for each application.

As of now, Turas users can add an “NHS ePortfolios” tile to their Turas Dashboard, enabling them to quickly and easily access both their Turas applications and their NHS ePortfolios account without having to remember multiple sets of login credentials.

We believe this will be useful for:

  • Specialty trainees who have used Turas during Foundation training (in Scotland, Wales, Northern Ireland, Malta) but who are now using NHS ePortfolios.
  • Undergraduate medical students who have used NHS ePortfolios during their time at Medical School and who are now using Turas during Foundation training (in Scotland, Wales, Northern Ireland, Malta).
  • Supervisors who supervise both trainees in Foundation training via Turas and undergraduate medical students / specialty trainees via NHS ePortfolios.
  • Administrators who are responsible for supporting Foundation trainees via Turas (particularly relevant in Scotland) and also undergraduate medical students / specialty trainees in NHS ePortfolios.
  • Anyone who may complete ticket requests on behalf of both Turas and NHS ePortfolios users.

How to access your NHS ePortfolios account from the Turas Dashboard

1. Firstly, sign in to the Turas Dashboard at https://turasdashboard.nes.nhs.scot using your Turas username and password.  On your Turas Dashboard, you will notice a new link entitled “+ Add Applications” in the top right, above your existing dashboard tiles:

2. Click the new link entitled “+ Add Applications”, opening a pop-up entitled “Select your application”.

3. The “Select your application” pop-up will contain all the applications that are available to add to your Turas Dashboard. Click the “Add Application” button for “NHS ePortfolios”.  When clicked, the button will be replaced with a message indicating it has been added to your dashboard.

4. Click the “Done” button in the lower right corner of the “Select your application” pop-up to close the pop-up and return to your Turas Dashboard. Your Turas Dashboard will now include a new tile for “NHS ePortfolios”.

5. Click on the new “NHS ePortfolios” tile on your Turas Dashboard to enter the NHS ePortfolios application. The first time this is used, you will be prompted to enter the Username and Password for your NHS ePortfolios account.  Please provide these values then click the “Log In” button.

NOTE:     If you no longer remember your Password for NHS ePortfolios, you can click the Forgot Password? button, provide your email address, and a new password will be generated and sent to you via email.

6. Having successfully provided your details, you will then be logged-in to NHS ePortfolios, and placed into the role last used in your account. The link between your Turas account and your NHS ePortfolios account has now been established and when you next click the “NHS ePortfolios” tile on your Turas Dashboard you will automatically be logged-in to NHS ePortfolios without having to re-enter your NHS ePortfolios details.

 

7. Within NHS ePortfolios, you can always return to the Turas Dashboard at any time by selecting “Turas Dashboard” from the first drop down menu, entitled “Select Role”.

Need help?
If you are having a problem with you NHS ePortfolio account please contact the Support team via the Help section of you account, or email us at support@nhseportfolios.org
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