NHS ePortfolios

Update for deployment on Saturday 8th November 2014

Below are the items that are to be included in Release 16.6 scheduled for deployment on Saturday, the 8th November 2014.

Update items included in this build are:

  • 13568 – NM – New “verification Statement form” plus retire two current forms
  • 13934 – EPORTFOLIO – LIFT – Update “handover” module
  • 14172 & 14498 – RCPI – Trainer sign off request update
  • 14568 – EPORTFOLIO – Remove PageTitle in non-master pages (MVC)
  • 14609 – EPORTFOLIO – Add browserconfig.xml file

Fixes included in this build are:

  • 14238 – RCPCH – Trainee’s library items not displaying [ZEN 8483]
  • 14370 – FOUNDATION – Probity & Health Declaration Autolinking
  • 14509 – FOUNDATION – Ticket Code for completed TAB forms not showing on TAB overview page [ZEN 9200]
  • 14515 – UNDERGRADUATE – Research menu option missing in Additional Achievements menu [ZEN 9190]
  • 14523 – RCPI – New picklist not created when Adding a Picklist using Create from an Existing Picklist [ZEN 9301]
  • 14608 – EPORTFOLIO – APP – Remove references to non-existent controller
  • 14621 – EPORTFOLIO – Resolve Automapper related exception in new personal library interface
  • 14638 – RCPI PCS – Removing a file uploaded via a form [ZEN 9727]

Descriptions for these items are as follows:

13568 – NM – New “Verification Statement form” plus retire two current forms
Retire existing “Verification Meeting” form and replace “Verification Statement” form with new version.

13934 – EPORTFOLIO – LIFT – Update “handover” module
Replace existing “handover” e-learning module available to Foundation Trainees within Scotland with new version.

14172 & 14498 – RCPI – Trainer sign off request update
Update textual content of RCPI Trainer Sign Off Request email message.

14568 – EPORTFOLIO – Remove PageTitle in non-master pages (MVC)
NHS ePortfolios internal item.

14609 – EPORTFOLIO – Add browserconfig.xml file
NHS ePortfolios internal item.

14238 – RCPCH – Trainee’s library items not displaying [ZEN 8483]
Resolve issue whereby users of merged accounts may not have has access to all items within their Personal Library

14370 – FOUNDATION – Probity & Health Declaration Autolinking
Resolve issue whereby probity & health declaration forms were not automatically linked to Revised for 2014 Foundation curricula.

14509 – FOUNDATION – Ticket Code for completed TAB forms not showing on TAB overview page [ZEN 9200]
Resolve issue whereby Ticket codes were not being shown against some completed TAB forms on the TAB overview page when post end dates were after programme end dates.

14515 – UNDERGRADUATE – Research menu option missing in Additional Achievements menu [ZEN 9190]
Add new “Research” menu option within “Additional Achievements” menu available to Undergraduate Medical Students.

14523 – RCPI – New picklist not created when Adding a Picklist using Create from an Existing Picklist [ZEN 9301]
Resolve issue whereby when creating a new picklist based on an existing picklist, the existing picklist was modified instead of a new picklist being created.

14608 – EPORTFOLIO – APP – Remove references to non-existent controller
NHS ePortfolios internal item.

14621 – EPORTFOLIO – Resolve Automapper related exception in new personal library interface
NHS ePortfolios internal item.

14638 – RCPI PCS – Removing a file uploaded via a form [ZEN 9727]
Resolve issue whereby when files uploaded via a form were removed, the filename continued to show as linked and be named on overview pages.

 

Improvements to the Personal Library – October 2014

From Saturday 25th October 2014 we are introducing within the NHS ePortfolio Personal Library facility: drag and drop functionality for moving files, and the ability to view/ delete (directly from the Personal Library page) links already made to items.


Overview – The Personal Library is a tool within ePortfolio for uploading and maintaining key documents which act as supporting evidence. A Certificate for instance uploaded to the Personal Library might be supporting evidence for a Curriculum item, or associated with forms which require documentary evidence. It is possible to create folders related to a specific year or subjects, and when you upload a file into your Personal Library you can also add a description to help you later recall its context. Users can opt to keep files private or share them with their Supervisor(s).
 
Drag and drop file/ folder movement – If you wish to move your files between folders in your Personal Library you can now do this by dragging the file from one folder and dropping it into another one. It is also possible to move folders into other folders in the same manner. There is a short demo video here. Note however that this functionality generally requires the use of a mouse, and is not supported on touchscreen devices.
 
Directly viewing/ deleting links, and renaming – There will be a series of links at the right of the Personal Library page providing actions possible for each item. By clicking “Links” the user can view the links already made to Personal Library items and, where applicable, delete them if necessary. This avoids the need to search an ePortfolio to find where an item is linked before it can be deleted from the Personal Library, as at present.

Browser support – Please note that the drag and drop feature requires the use of a modern web browser. In particular, this feature is not supported in version 7 or earlier of Internet Explorer.

Development approach – The Personal Library is an item of core functionality and is currently used to manage in excess of three million documents. To support the new interface we have fundamentally changed our underlying architecture to ensure reliability and improve performance.

Update for deployment on Saturday 25th October 2014

Release 16.4 scheduled for deployment on Saturday, the 25th October 2014, will contain the following Update item:

Update item:

12899 – EPORTFOLIO – Enhance Personal Library Facility

Enhance the existing personal library facility and associated functionality.

 

Update for deployment on Saturday 18th October 2014

Below are the items that are to be included in Release 16.3 scheduled for deployment on Saturday, the 18th October 2014.

Update items included in this build are:

• 11948 – UNDERGRADUATE – BSMS – CAPS Log Progress Report (Create target times)
• 14265 – UNDERGRADUATE – BSMS – 2 new menus
• 13516 – PHYSICIAN – Group rating display for AIM, CMT and GIM
• 13567 – NMCL & NM – New Reflection form (Driscoll’s model)
• 13652 – MALTA GP – Alteration to Annual Appraisal Details of Training Posts
• 14410 – EPORTFOLIO – Remove PageTitle in non-master pages

Fixes included in this build are:

• 13610 – FOUNDATION – Error thrown when attempting to view certain forms via Blank Forms
• 14270 – DENTAL – Log forms not permitting the creation of linked comments
• 14376 – FOUNDATION – Restore External System References in new Foundation Curriculum
• 14397 – EPORTFOLIO – Fix to multiple current programmes on add/edit post page
• 14488 – EPORTFOLIO – Date sorting within dynamic overview pages not functioning in all conditions

Descriptions for these items are as follows:

11948 – UNDERGRADUATE – BSMS – CAPS Log Progress Report (Create target times)
Establish CAPS Log Progress Report in UMEP site for Medical Students within the BSMS location

14265 – UNDERGRADUATE – BSMS – 2 new menus
Establish menu items to enable access to CAP Log Progress Report and CAPS Log Signoff Report in the UMEP site for Medical Students within the BSMS location

13516 – PHYSICIAN – Group rating display for AIM, CMT and GIM
Enable display of ratings added to parent items within curricula (before, ratings were only displayed for leaf items).

13567 – NMCL & NM – New Reflection form (Driscoll’s model)
Establish new “Driscoll’s model” reflection form in NM and NMCL sites

13652 – MALTA GP – Alteration to Annual Appraisal Details of Training Posts
Perform non context-changing updates to descriptive text and labels on “Annual Appraisal Details of Training Posts” form within MALTA GP site

14410 – EPORTFOLIO – Remove PageTitle in non-master pages
NHS ePortfolios internal item.

13610 – FOUNDATION – Error thrown when attempting to view certain forms via Blank Forms
Resolve issue When accessing some FOUNDATION forms via Help, Blank Forms that caused an error condition to arise.

14270 – DENTAL – Log forms not permitting the creation of linked comments
Resolve issue preventing linked items from being able to be added to Log forms within the DENTAL site.

14376 – FOUNDATION – Restore External System References in new Foundation Curriculum
Add “Green E” icons that provide data regarding applicable external e-Learning content to the new FOUNDATION Curricula – “FP Curriculum 2012 (revisions for 2014) (F1)” and “FP Curriculum 2012 (revisions for 2014) (F2)”

14397 – EPORTFOLIO – Fix to multiple current programmes on add/edit post page
Resolve issue encountered when administering posts for a user with a more recent post in a different site.

14488 – EPORTFOLIO – Date sorting within dynamic overview pages not functioning in all conditions
Resolve issue whereby column sorting based on fields containing dates behaved inconsistently.

Update for deployment on Saturday 4th October 2014

Below are the items that are to be included in Release 16.2 scheduled for deployment on Saturday 4th October 2014.

Update items included in this build are:
• 12855 – RCPCH – Replace existing ARCP with updated version

Fixes included in this build are:

• 13902 – EPORTFOLIO – Fix “contact Support” link in personal details
• 14036 – FOUNDATION – Option to create follow-on PDP gives error page
• 14212 – RCPI – F014 Form being listed twice in the progress report
• 14345 – EPORTFOLIO – Curriculum editor Move up/down issue
• 14350 – FOUNDATION – Missing field in Analyse form output of ARCP Outcome Form
• 14407 – EPORTFOLIO – History Triggers on Posts and Users too slow
• 14449 – FOUNDATION – Creating a Ticketed TAB from the TAB Overview page redirects to incorrect TAB Overview page

Descriptions for these items are as follows:

12855 – RCPCH – Replace existing ARCP with updated version
Within the RCPCH site, implement a new ARCP form, with updated descriptive text, updated permissions and three new questions (“No. of days of Time of Training since last review (from Form R Part B)”,”Grade at next rotation”,”Level at next rotation”).

13902 – EPORTFOLIO – Fix broken “contact Support” link in personal details
Remove broken link to old FAQ system within Personal Details following release of the ePortfolio Help Centre.

14036 – FOUNDATION – Option to create follow-on PDP gives error page
Within the FOUNDATION site, attempting to create a follow-on PDP resulted in an error message. This has now been resolved.

14212 – RCPI – F014 Form being listed twice in the progress report
When administering target timelines, the “All Programmes” option now allows administrators to more easily see target timelines that are not restricted to a single Training Programme.

14345 – EPORTFOLIO – Curriculum editor Move up/down issue
When administering curriculum items, an error sometimes occurred moving up/down items. This has now been resolved.

14350 – FOUNDATION – Missing field in Analyse form output of ARCP Outcome Form
Within the FOUNDATION site, the “Date of Review” field is now included in the output from the Analyse Forms facility for ARCP Outcome forms.

14407 – EPORTFOLIO – History Triggers on Posts and Users too slow
ePortfolio Internal Item

How to get NHS ePortfolios changed

Sometimes users of the NHS ePortfolios website have ideas about how the system can be improved or amended.  However the NHS ePortfolios Technical Team has very limited remit to make direct change.  Instead most change requests have to come from the “commissioning bodies” that define what content should be in an ePortfolio and how it should function.

For details of what content is and isn’t controlled by the NHS ePortfolios team please see “Who makes decisions about ePortfolio?“.

Change requests by Site:

Foundation

For the Foundation ePortfolio there are two main bodies that can request change requests:

1) The first of these is the UKFPO Curriculum Delivery Group.  This group has the authority to make change requests pertaining to “Core Content” for the Foundation ePortfolio.

For Terms of Reference for this group see the following document:

www.foundationprogramme.nhs.uk/download.asp?file=FP_curriculum_delivery_group_tor_membership_february_2014.pdf

2) The second Group is the NHS ePortfolios Foundation Team Advisory Group (TAG). This group meets twice a year and should include representation from every UK Foundation School.

This group has the remit to make change requests that are not relevant to national core content and/or functionality.  Each Foundation School/Deanery/LETB has one contact as follows:

Foundation School ePortfolio contacts:

Foundation School/LETB/Deanery Contact
East Midlands -details currently not supplied-
East of England -details currently not supplied-
STFS eportfolio@stfs.org.uk
North West Thames feo-nwtfs@imperial.ac.uk
North Central Thames nctfs@ucl.ac.uk
North East Thames netfs@qmul.ac.uk
Mersey Liz.morrissey@nw.hee.nhs.uk
Northern foundationprogramme@ne.hee.nhs.uk
Northern Ireland -details currently not supplied-
Oxford foundation@thamesvalley.hee.nhs.uk
Peninsula Trudi.Geach@southwest.hee.nhs.uk
Scotland Jill.murray@nes.scot.nhs.uk
Wales -details currently not supplied-
Wessex Wessexfs.enquires@wessex.hee.nhs.uk
West Midlands Foundation@wm.hee.nhs.uk
Yorkshire and Humber foundation@yh.hee.nhs.uk

Where the contact is noted as “details currently not supplied” this means that the NHS ePortfolios team has not been supplied the details of the nominated contact for change requests for that area. We suggest you contact the organisation directly.

Any suggestions that you have for changes to the content or functionality should be directed to these two bodies.  As the Foundation schools feed into both these bodies, contacting them is generally the best place to start.

Update for deployment on Saturday 27th September 2014

Below are the items that are to be included in Release 16.1 scheduled for deployment on Saturday, the 27th September 2014.

Update items included in this build are:
• 11396 – EPORTFOLIO – Enhancement to the existing Summary Report
• 14086 – UNDERGRADUATE – CARDIFF – CAPS LOGS menus
• 14315 – EPORTFOLIO – LoggedInUsers

Fixes included in this build are:
• 14313 – EPORTFOLIO – Fix to Intake Management with Null Reference on flag for Supervisor has role in at least one site
• 14316 – EPORTFOLIO – Restore format of data in Title column, removing Date Modified
• 14339 – RCPI PCS – Participant “Status” in Personal details reverts on 2nd edit attempt
• 14391 – FOUNDATION – Creating a Ticketted TAB from the TAB Overview page redirects to incorrect TAB Overview page
• 14400 – RCPI – Error thrown when viewing printable progress report

Update for deployment on Saturday 20th September 2014

Below are the items that are to be included in Release 16.0 scheduled for deployment on Saturday, the 20th September 2014.

Update items included in this build are:

• 13278 – UNDERGRADUATE – BSMS – Bulk Account Creation – New users for 2014/2015
• 13279 – UNDERGRADUATE – CARDIFF – Bulk Account Creation – New users for 2014/2015
• 13280 – UNDERGRADUATE – DUNDEE – Bulk Account Creation – New users for 2014/2015
• 13281 – UNDERGRADUATE – GLASGOW – Bulk Account Creation – New users for 2014/2015
• 13490 – UNDERGRADUATE – GLASGOW – Updating accounts for a new year
• 13903 – EPORTFOLIO – APP – Prevent unneccessary errors from being generated

Fixes included in this build are:
• 14183 DENTAL – Upload Users not verifying username alias field
• 14205 FOUNDATION – Unlock pre-titled personal library folders
• 14266 EPORTFOLIO – Intake Management Page Not Deleting Post Entirely

Update to the ePortfolio Summary Report

We’d like to make you aware of a change to the Summary Report which is in plan for the next few weeks.

In a nutshell: You will now get a choice of which Form Group(s) you want to report totals for, rather than reporting against fixed pre-determined Form Categories as at present, improving the detail and flexibility of the report.

Example User Interface Screenshot (click to zoom):

 

Other than this, please note that the report will retain the same functionality and you will still be able to achieve the same results as you currently do with the report.

Please find below a background document to this change:

Document: Update-2014-09-10 – Forthcoming change to the Summary Report.

If you have any questions about this change please do not hesitate to get in contact with us. Below is a recording of a webinar from 17th September giving some background information on this change (10 minutes) – we also plan to make a shorter video on how to use the new style report when it goes live, which is scheduled for a few weeks’ time.