NHS ePortfolios

Update for deployment on Saturday 4th October 2014

Below are the items that are to be included in Release 16.2 scheduled for deployment on Saturday 4th October 2014.

Update items included in this build are:
• 12855 – RCPCH – Replace existing ARCP with updated version

Fixes included in this build are:

• 13902 – EPORTFOLIO – Fix “contact Support” link in personal details
• 14036 – FOUNDATION – Option to create follow-on PDP gives error page
• 14212 – RCPI – F014 Form being listed twice in the progress report
• 14345 – EPORTFOLIO – Curriculum editor Move up/down issue
• 14350 – FOUNDATION – Missing field in Analyse form output of ARCP Outcome Form
• 14407 – EPORTFOLIO – History Triggers on Posts and Users too slow
• 14449 – FOUNDATION – Creating a Ticketed TAB from the TAB Overview page redirects to incorrect TAB Overview page

Descriptions for these items are as follows:

12855 – RCPCH – Replace existing ARCP with updated version
Within the RCPCH site, implement a new ARCP form, with updated descriptive text, updated permissions and three new questions (“No. of days of Time of Training since last review (from Form R Part B)”,”Grade at next rotation”,”Level at next rotation”).

13902 – EPORTFOLIO – Fix broken “contact Support” link in personal details
Remove broken link to old FAQ system within Personal Details following release of the ePortfolio Help Centre.

14036 – FOUNDATION – Option to create follow-on PDP gives error page
Within the FOUNDATION site, attempting to create a follow-on PDP resulted in an error message. This has now been resolved.

14212 – RCPI – F014 Form being listed twice in the progress report
When administering target timelines, the “All Programmes” option now allows administrators to more easily see target timelines that are not restricted to a single Training Programme.

14345 – EPORTFOLIO – Curriculum editor Move up/down issue
When administering curriculum items, an error sometimes occurred moving up/down items. This has now been resolved.

14350 – FOUNDATION – Missing field in Analyse form output of ARCP Outcome Form
Within the FOUNDATION site, the “Date of Review” field is now included in the output from the Analyse Forms facility for ARCP Outcome forms.

14407 – EPORTFOLIO – History Triggers on Posts and Users too slow
ePortfolio Internal Item

How to get NHS ePortfolios changed

Sometimes users of the NHS ePortfolios website have ideas about how the system can be improved or amended.  However the NHS ePortfolios Technical Team has very limited remit to make direct change.  Instead most change requests have to come from the “commissioning bodies” that define what content should be in an ePortfolio and how it should function.

For details of what content is and isn’t controlled by the NHS ePortfolios team please see “Who makes decisions about ePortfolio?“.

Change requests by Site:

Foundation

For the Foundation ePortfolio there are two main bodies that can request change requests:

1) The first of these is the UKFPO Curriculum Delivery Group.  This group has the authority to make change requests pertaining to “Core Content” for the Foundation ePortfolio.

For Terms of Reference for this group see the following document:

www.foundationprogramme.nhs.uk/download.asp?file=FP_curriculum_delivery_group_tor_membership_february_2014.pdf

2) The second Group is the NHS ePortfolios Foundation Team Advisory Group (TAG). This group meets twice a year and should include representation from every UK Foundation School.

This group has the remit to make change requests that are not relevant to national core content and/or functionality.  Each Foundation School/Deanery/LETB has one contact as follows:

Foundation School ePortfolio contacts:

Foundation School/LETB/Deanery Contact
East Midlands -details currently not supplied-
East of England -details currently not supplied-
STFS eportfolio@stfs.org.uk
North West Thames feo-nwtfs@imperial.ac.uk
North Central Thames nctfs@ucl.ac.uk
North East Thames netfs@qmul.ac.uk
Mersey Liz.morrissey@nw.hee.nhs.uk
Northern foundationprogramme@ne.hee.nhs.uk
Northern Ireland -details currently not supplied-
Oxford foundation@thamesvalley.hee.nhs.uk
Peninsula Trudi.Geach@southwest.hee.nhs.uk
Scotland Jill.murray@nes.scot.nhs.uk
Wales -details currently not supplied-
Wessex Wessexfs.enquires@wessex.hee.nhs.uk
West Midlands Foundation@wm.hee.nhs.uk
Yorkshire and Humber foundation@yh.hee.nhs.uk

Where the contact is noted as “details currently not supplied” this means that the NHS ePortfolios team has not been supplied the details of the nominated contact for change requests for that area. We suggest you contact the organisation directly.

Any suggestions that you have for changes to the content or functionality should be directed to these two bodies.  As the Foundation schools feed into both these bodies, contacting them is generally the best place to start.

Update for deployment on Saturday 27th September 2014

Below are the items that are to be included in Release 16.1 scheduled for deployment on Saturday, the 27th September 2014.

Update items included in this build are:
• 11396 – EPORTFOLIO – Enhancement to the existing Summary Report
• 14086 – UNDERGRADUATE – CARDIFF – CAPS LOGS menus
• 14315 – EPORTFOLIO – LoggedInUsers

Fixes included in this build are:
• 14313 – EPORTFOLIO – Fix to Intake Management with Null Reference on flag for Supervisor has role in at least one site
• 14316 – EPORTFOLIO – Restore format of data in Title column, removing Date Modified
• 14339 – RCPI PCS – Participant “Status” in Personal details reverts on 2nd edit attempt
• 14391 – FOUNDATION – Creating a Ticketted TAB from the TAB Overview page redirects to incorrect TAB Overview page
• 14400 – RCPI – Error thrown when viewing printable progress report

Update for deployment on Saturday 20th September 2014

Below are the items that are to be included in Release 16.0 scheduled for deployment on Saturday, the 20th September 2014.

Update items included in this build are:

• 13278 – UNDERGRADUATE – BSMS – Bulk Account Creation – New users for 2014/2015
• 13279 – UNDERGRADUATE – CARDIFF – Bulk Account Creation – New users for 2014/2015
• 13280 – UNDERGRADUATE – DUNDEE – Bulk Account Creation – New users for 2014/2015
• 13281 – UNDERGRADUATE – GLASGOW – Bulk Account Creation – New users for 2014/2015
• 13490 – UNDERGRADUATE – GLASGOW – Updating accounts for a new year
• 13903 – EPORTFOLIO – APP – Prevent unneccessary errors from being generated

Fixes included in this build are:
• 14183 DENTAL – Upload Users not verifying username alias field
• 14205 FOUNDATION – Unlock pre-titled personal library folders
• 14266 EPORTFOLIO – Intake Management Page Not Deleting Post Entirely

Update to the ePortfolio Summary Report

We’d like to make you aware of a change to the Summary Report which is in plan for the next few weeks.

In a nutshell: You will now get a choice of which Form Group(s) you want to report totals for, rather than reporting against fixed pre-determined Form Categories as at present, improving the detail and flexibility of the report.

Example User Interface Screenshot (click to zoom):

 

Other than this, please note that the report will retain the same functionality and you will still be able to achieve the same results as you currently do with the report.

Please find below a background document to this change:

Document: Update-2014-09-10 – Forthcoming change to the Summary Report.

If you have any questions about this change please do not hesitate to get in contact with us. Below is a recording of a webinar from 17th September giving some background information on this change (10 minutes) – we also plan to make a shorter video on how to use the new style report when it goes live, which is scheduled for a few weeks’ time.

Need help?
If you are having a problem with you NHS ePortfolio account please contact the Support team via the Help section of you account, or email us at support@nhseportfolios.org
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