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Unscheduled Downtime Event – 12th May 2017 & 13th May 2017

08:27 on Saturday the 13th May 2017

Access to the NHS ePortfolios platform at https://www.nhseportfolios.org has now been restored.

08:25 on Saturday the 13th May 2017

We have now received notification that access to the NHS ePortfolios platform can be restored and are working to action this.

06:55 on Saturday the 13th May 2017

The NHS ePortfolios platform remains offline as part of co-ordinated containment efforts.

Further information will be posted here and via the @NHSePortfolios Twitter account when we have an indication as to when the platform will be re-enabled.

22:55 on Friday the 12th May 2017

The NHS ePortfolios platform still remains offline as part of co-ordinated containment efforts.

Further information will be posted here and via the @NHSePortfolios Twitter account when we have an indication as to when the platform will be re-enabled.

20:55 on Friday the 12th May 2017

The NHS ePortfolios platform remains offline as part of co-ordinated containment efforts following the rapid spread of Malware within associated but disconnected networks.

Further information will be posted here and via the @NHSePortfolios Twitter account when we have an indication as to when the platform will be re-enabled.

18:00 on Friday the 12th May 2017

The NHS ePortfolios team within NHS Education for Scotland have complied with an official request and temporarily prevented access to the NHS ePortfolio platform at https://www.nhseportfolios.org.  This is a precautionary measure, taken to ensure the safety of users’ data.

Further information will be posted here and via the @NHSePortfolios Twitter account when we have an indication as to when the platform will be re-enabled.

 

ePortfolio Messaging Incident – 4th November 2015

The NHS ePortfolios system contains a facility called “messaging”.  This facility allows users of NHS ePortfolios to send messages to other users without leaving the NHS ePortfolios system. In addition to allowing trainees and their supervisors to exchange messages, the facility also allows programme directors and administrators to communicate with groups of users to which they have been assigned permissions.  No messages are filtered/censured based upon content.

The NHS ePortfolios messaging facility is not an email replacement or email relay service.  Users’ email addresses are not required for the use of, and not disclosed by, the messaging facility.  If a user receives a message within this facility whilst not logged in, the NHS ePortfolios system will send a one-time notification to the users’ email address informing them that they have an unread message they may wish to check when they next-login.

On the 4th November at 10:18am, an NHS ePortfolios user with the “Physician Administrator” role, chose to use the NHS ePortfolios messaging system to send a message with two attachments to all users of the “Physician Trainee” role within the location to which they have been assigned permission (approx. 550 recipients).

The ability of the user to send a message to this audience is by design – no security system was subverted to allow this message to be sent and the message was not sent/delivered to an audience to whom the user did not have appropriate permissions.

Upon receipt by users, the “sender name” was correctly displayed as that of the user that sent the message – the sender name was not obfuscated in any manner.

Update for deployment on Saturday 24th October 2015

Below are the items that are to be included in Release 19.7, scheduled for deployment on Saturday, the 17th October 2015.

Update items included in this build are:

  • 19017 – PHYSICIAN – Update locations [ZEN 16984]
  • 19129 – EPORTFOLIO – Update styles to use Bootstrap i.e replace any uses of Css/AllPages with Css/AllPagesBootstrap
  • 19203 – EPORTFOLIO – Refactor Management Commands and Queries
  • 19394 – NES DENTAL – New LEP Form for HTVT grade [19411]
  • 19429 – RCR – New training locations [ZEN 19441]
  • 19468 – UNDERGRADUATE – Home page title and text (Trainee/Student)
  • 19473 – NES DENTAL – PAQ upload template called HTVT and questionnaire [ZEN 19415]
  • 19474 – RCEM – Location changes 2015 [ZEN 18790]
  • 19547 – RCEM – Update Programme Editor “Type” list [ZEN 19734]
  • 19605 – FOUNDATION – Update styling of reflection/log forms
  • 19647 – NES LIFT – remove Due Date from LIFT modules [ZEN 20047]

Fixes included in this build are:

  • 19444 – EPORTFOLIO – Error creating comments containing specific characters [ZEN 19491]
  • 19564 – EPORTFOLIO – Personal Library File Uploader Update
  • 19579 – MANAGEMENT – Account Merge Updates
  • 19617 – FSRH – Updated Final Summative Assessment form not shown on DFSRH Summary of Progress page
  • 19620 – RCEM – Prevent showing GMC warnings when GMC is blank [ZEN 20046]
  • 19621 – RCOG – Saved Supervisors Report always showing current post details in error [ZEN 20042]
  • 19622 – DENTAL – Current date showing instead of stored date on National Review Panel form [ZEN 19825]
  • 19644 – FOUNDATION – Forms > Target Timeline not showing for all locations [ZEN 20066]

Descriptions for these items are as follows:

19017 – PHYSICIAN – Update locations [ZEN 16984]
Within the PHYSICIAN site, update the location tree.

19129 – EPORTFOLIO – Update styles to use Bootstrap i.e replace any uses of Css/AllPages with Css/AllPagesBootstrap
NHS ePortfolios Internal Item.

19203 – EPORTFOLIO – Refactor Management Commands and Queries
NHS ePortfolios Internal Item.

19394 – NES DENTAL – New LEP Form for HTVT grade [19411]
Within the DENTAL site, establish a new LEP Form for HTVT grade trainees and resolve validation issues with existing LEP Form.

19429 – RCR – New training locations [ZEN 19441]
Within the RCR site, update the location tree.

19444 – EPORTFOLIO – Error creating comments containing specific characters [ZEN 19491]
Within all sites, resolve an issue that could cause an error to occur when certain characters were utilised in comments on curriculum items, reflection forms and

19468 – UNDERGRADUATE – Home page title and text (Trainee/Student)
Within the UNDERGRADUATE site, update terminology, replacing “Trainee” with “Student”.

19473 – NES DENTAL – PAQ upload template called HTVT and questionnaire [ZEN 19415]
Within the DENTAL site, introduce support for uploading of new HTVT PAQs.

19474 – RCEM – Location changes 2015 [ZEN 18790]
Within the RCEM site, update the location tree.

19547 – RCEM – Update Programme Editor “Type” list [ZEN 19734]
Within the RCEM site, update the list of “types” selectable for Training Programmes.

19564 – EPORTFOLIO – Personal Library File Uploader Update
Within all sites, update the personal library file uploader to support earlier versions of Apple Safari.

19579 – MANAGEMENT – Account Merge Updates
NHS ePortfolios Internal Item.

19605 – FOUNDATION – Update styling of reflection/log forms
Within the FOUNDATION site, update the styling of reflection/log forms to ensure easier operation on small screen devices.

19617 – FSRH – Updated Final Summative Assessment form not shown on DFSRH Summary of Progress page
Within the DFSRH site, FSRH – ensure that the DFSRH Summary of Progress page correctly references the Final Summative Assessment form updated in TFS 18984.

19620 – RCEM – Prevent showing GMC warnings when GMC is blank [ZEN 20046]
Within the RCEM site, prevent warnings regarding the GMC number from being displayed when the GMC field is blank.

19621 – RCOG – Saved Supervisors Report always showing current post details in error [ZEN 20042]
Within the RCOG site, ensure that when viewing saved Supervisors Report forms, that details of the correct post are shown.

19622 – DENTAL – Current date showing instead of stored date on National Review Panel form [ZEN 19825]
Within the DENTAL site, when viewing the National Review Panel form, ensure the signed date is displayed correctly at all times.

19644 – FOUNDATION – Forms > Target Timeline not showing for all locations [ZEN 20066]
Within the FOUNDATION site, ensure that the “Target Timeline” menu item is visible for trainees in all locations except Scotland.

19647 – NES LIFT – remove Due Date from LIFT modules [ZEN 20047]
Within the FOUNDATION site, for Scottish users, remove the “Due Date” from all LIFT modules.

Update for deployment on Saturday 28th February 2015

Below are the items that are to be included in Release 17.3, scheduled for deployment on Saturday, the 28th February 2015.

Update items included in this build are:

  • 10928 – FOUNDATION – TAG – CR194 -Synchronisation of role location and post location
  • 13024 – EPORTFOLIO – Remove FilledForms.IsDraft
  • 13936 – PHYSICIAN – Update descriptive text on DOPS and SLE form overview pages [ZEN 7202]
  • 16645 – PHYSICIAN – Further update descriptive text on DOPS and SLE form overview pages [ZEN 7202]
  • 14184 – UNDERGRADUATE – Newcastle – CAPS Progress Report/Target Timeline
  • 14274 – PHARMACY – New “Reflective Report” form for VT3
  • 14435 – FOUNDATION – Migrate Summary MiniPAT charts to Highcharts
  • 14572 – NMCL – NMC CPD Requirements; menu and page text changes
  • 14574 – RCPI – Updates to ePortfolio Support page [ZEN 9368]
  • 14650 – RCPI PCS – Incorrect link on RCPI PCS courses page [ZEN 9836]
  • 14707 – NM – Addition of notice to current protected learning time page and new “record of learning hours” form
  • 16043 – RCOG – Changes to Courses page [ZEN 10210]
  • 16125 – DENTAL – Update “SDS” grade trainees to “PDS” (grade only)
  • 16128 – DENTAL – Core manual Progress report change %  to hours for study days
  • 16129 – DENTAL – Core automatic Progress report change %  to hours for study days
  • 16134 – DENTAL – Disable ability to suppress attention items for most roles
  • 16222 – UNDERGRADUATE – BELFAST – Add new CAPS LOGS menus
  • 16223 – RCPI – Update text on ADD POST page [ZEN 8574]
  • 16501 – PHARMACY – Updating broken links in “quick links”
  • 16502 – RCOG – Permission change to Training Evaluation Form [ZEN 11661]

Fixes included in this build are:

  • 14487 – FOUNDATION – Saved TAB forms appearing in incorrect categories [ZEN 9107]
  • 16521 – RCPI PCS & RCPI  – RCPI ID missing in tooltip on Admin User Results
  • 16750 – FOUNDATION – Trainees unable to sign Initial Meeting with Educational Supervisor form [ZEN 12087]
  • 16788 – UNDERGRADUATE – Location based logos not displaying [ZEN 12252]
  • 16815 – DENTAL – LEP Needs Improvement Summary [ZEN 12305]
  • 16878 – EPORTFOLIO – Associations spelling error: Exisiting

Descriptions for these items are as follows:

10928 – FOUNDATION – TAG – CR194 -Synchronisation of role location and post location
For Foundation trainees with a current post, synchronise role location with post location automatically on a daily basis.

13024 – EPORTFOLIO – Remove FilledForms.IsDraft
NHS ePortfolios Internal Item.

13936 – PHYSICIAN – Update descriptive text on DOPS and SLE form overview pages [ZEN 7202]
Within the PHYSICIAN site, update the descriptive text included on the DOPS and SLE form overview pages (v1)

14184 – UNDERGRADUATE – Newcastle – CAPS Progress Report/Target Timeline
Within the UMEP site, for NEWCASTLE Medical Students, add new CAPS Log Progress Report and Target Timeline.

14274 – PHARMACY – New “Reflective Report” form for VT3
Within the PHARMACY site, create a new “Reflective Report” form and publish for VT3 users.

14435 – FOUNDATION – Migrate Summary MiniPAT charts to Highcharts
NHS ePortfolios Internal Item.

14487 – FOUNDATION – Saved TAB forms appearing in incorrect categories [ZEN 9107]
Resolve issue within the Foundation site whereby completed TAB forms were not displayed or arranged incorrectly on TAB  overview page.

14572 – NMCL – NMC CPD Requirements; menu and page text changes
Within the NMCL site, rename the “NMC CPD requirements” page to “NMC CPD/Revalidation” and update the text and links contained within.

14574 – RCPI – Updates to ePortfolio Support page [ZEN 9368]
Within the RCPI and RCPI PCS sites, remove references the “NHS ePortfolios Help Centre” from the support form.

14650 – RCPI PCS – Incorrect link on RCPI PCS courses page [ZEN 9836]
Within the RCPI PCS site, change link within the RCPI PCS courses page following a change in location of the target resource.

14707 – NM – Addition of notice to current protected learning time page and new “record of learning hours” form
Within the NM site, add a “Record of Learning Hours” form plus text to the existing “Protected Learning Time” page.

16043 – RCOG – Changes to Courses page [ZEN 10210]
Within the RCOG site,change the available answer options for the Trainee Course List.

16125 – DENTAL – Update “SDS” grade trainees to “PDS” (grade only)
Within the DENTAL site, update the grade “SDS” to “PDS”.

16128 – DENTAL – Core manual Progress report change %  to hours for study days
Within the DENTAL site, update the “Core Manual Progress Report” form.

16129 – DENTAL – Core automatic Progress report change %  to hours for study days
Within the DENTAL site, update the “Core Automatic Progress Report” form.

16134 – DENTAL – Disable ability to suppress attention items for most roles
Within the DENTAL site, prevent all roles except for “Dental Administrator” from being able to suppress attention items.

16222 – UNDERGRADUATE – BELFAST – Add new CAPS LOGS menus
Within the UMEP site, for BELFAST  Medical Students, add new CAPS Log menu items.

16223 – RCPI – Update text on ADD POST page [ZEN 8574]
Within the RCPI site, add further descriptive text to step 3 of 3 of the add post process.

16501 – PHARMACY – Updating broken links in “quick links”
Within the PHARMACY site, correct two broken links within the Quick Links panel.

16502 – RCOG – Permission change to Training Evaluation Form [ZEN 11661]
Within the RCOG site, modify the permission for the “Training Evaluation” form, preventing RCOG Deanery Administrators from reading forms.

16521 – RCPI PCS & RCPI  – RCPI ID missing in tooltip on Admin User Results
Resolve issue whereby the RCPI ID was missing from the tooltip in user search results for RCPI and RCPI PCS Administrators

16645 – PHYSICIAN – Further update descriptive text on DOPS and SLE form overview pages [ZEN 7202]
Within the PHYSICIAN site, update the descriptive text included on the DOPS and SLE form overview pages (v2)

16750 – FOUNDATION – Trainees unable to sign Initial Meeting with Educational Supervisor form [ZEN 12087]
Resolve issue whereby elevated persmissions required were not granted for some forms.

16788 – UNDERGRADUATE – Location based logos not displaying [ZEN 12252]
NHS ePortfolios Internal Item.

16815 – DENTAL – LEP Needs Improvement Summary [ZEN 12305]
Within the DENTAL site, resolve issue whereby the LEP Feedback and LEP Needs Improvement Summary page styling was not updated in release 17.0

16878 – EPORTFOLIO – Associations spelling error: Exisiting
NHS ePortfolios Internal Item.

 

Update for deployment on Saturday 22nd November 2014

Below are the items that are to be included in Release 16.8 scheduled for deployment on Saturday, the 22nd November 2014.

Update items included in this build are:

  • 10681 – NMCL & NM – New output format for PPP PDFs
  • 12196 – PHYSICIAN – Amendments to the display of training post and programme [ZEN 6652]
  • 13374 – PHYSICIAN – New Educational Supervisor’s Report [ZEN 6206]
  • 13563 – NMCL – New DOPS form
  • 13565 – NMCL – New MiniCeX form
  • 14237 – EPORTFOLIO – Layout to be defined per site when viewing trainee posts
  • 14459 – PHYSICIAN – Alter permissions on new Educational Supervisor’s Report form [ZEN 9177]
  • 14480 – DENTAL – allow LEP to be ticketed by Dental Trainee role
  • 14495 – NMCL & NM – Post UAT follow up to TFS10681 – removal of question help text on PPP output
  • 14528 – NMCL – Post UAT follow ups – DOPS and MiniCEX forms

Fixes included in this build are:

14649 – RCPI PCS – Addition of new role in RCPI site removes Registered Specialty from existing RCPI PCS user [ZEN 9621]
14678 – EPORTFOLIO – Personal Library Optimisation

Descriptions for these items are as follows:

10681 – NMCL & NM – New output format for PPP PDFs
Within the NMCL and NM sites, implement a new look-and-feel for the downloadable PPP PDF files.

12196 – PHYSICIAN – Amendments to the display of training post and programme [ZEN 6652]
Within the Physician site,record additional post/programme details and display as appropriate.

13374 – PHYSICIAN – New Educational Supervisor’s Report [ZEN 6206]
Within the Physician site, implement a new version of the Educational Supervisors Report form, replacing existing form and existing pilot form.

13563 – NMCL – New DOPS form
Within the NMCL site, implement new DOPS form.

13565 – NMCL – New MiniCeX form
Within the NMCL site, implement new MiniCEX form.

14237 – EPORTFOLIO – Layout to be defined per site when viewing trainee posts
NHS ePortfolios internal item – Ensure that columns shown when listing posts can be configured on a per site basis.

14459 – PHYSICIAN – Alter permissions on new Educational Supervisor’s Report form [ZEN 9177]
Within the Physician site, implement updated permission requirements for the new Educational Supervisors Report form.

14480 – DENTAL – allow LEP to be ticketed by Dental Trainee role
Within the Dental site, allow trainees with existing access to LEP forms to send ticket requests to have these completed on their behalf.

14495 – NMCL & NM – Post UAT follow up to TFS10681 – removal of question help text on PPP output
Within the NMCL and NM sites, ensure help text (e.g. “use drop down menu or type in date”) is not output

14528 – NMCL – Post UAT follow ups – DOPS and MiniCEX forms
Within the NMCL site, implement updated permission requirements for new DOPS and MiniCEX forms

14649 – RCPI PCS – Addition of new role in RCPI site removes Registered Specialty from existing RCPI PCS user [ZEN 9621]
Resolve issue where if a new RCPI role is added to an RCPI PCS user, the Registered Specialty is reset to a blank value.

14678 – EPORTFOLIO – Personal Library Optimisation
NHS ePortfolios internal item.