Feature Announcements

Updated Location and Progamme Choosers

Within NHS ePortfolios, there are many occasions where you need to select a location from our “location tree”, e.g. when searching for an individual, or when configuring programmes/posts.

On Saturday the 12th March 2016, Location and Programme choosers were updated to make them quicker and easier to use, particularly on touch screen based devices.

Historically, selecting a location was a two step process.  First, you had to select the top most location in one field, then a second field appeared immediately below which contained the “location tree” itself, from which the location could then be selected:

location-chooser-before

Both of these elements have now been combined into a single chooser that is applied consistently throughout the site:location-chooser-after

To use the new chooser, simply click or tap in the field, and the chooser will appear, then:

  • To expand the location tree, click upon the triangles to the left of the tree items.
  • To select a location, click the round radio button.
  • To de-select locations, click the “clear” button.

Permissions

There will be no changes to the locations to which you have permissions as a result of this change.

The new chooser will contain all locations to which you previously had permission – if previously you had two items in the first field, the new chooser will contain two top level items in a single tree via which you can access all the child locations to which you previously had permission.

Programme Chooser

The programme chooser has also been updated and now behaves in the same manner as the location chooser.

Updated Timeout Behaviour

Much like with other web based services such as online banking, if you do not interact with NHS ePortfolios for an extended period you are automatically logged out to preserve the security of your account.  The amount of time before this occurs is called the “timeout period”.  For NHS ePortfolios, the timeout period is 60 minutes.

Previously, when using a form within NHS ePortfolios, 5 minutes before the timeout period was reached, a small alert window would open, encouraging you to interact to extend the timeout period for a further 60 minutes.

This alert window would not be displayed if the timeout period was reached when viewing other areas of the service such as curricula, messaging, ticketing etc.  Furthermore, the alert window would not be displayed if you had enabled the “Prevent this page from creating additional dialogs” feature in browsers such as Google Chrome (full details on why you would not want to enable that feature can be read here: https://nhseportfolios.zendesk.com/hc/en-gb/articles/207560513).

As such, we have entirely re-engineered this functionality to make it more user friendly and this will be implemented as part of Release 21.0, on Saturday the 12th March 2016

As before, a warning message will be displayed 5 minutes before the timeout period is reached, but it will now be displayed irrespective of what area of the service the user was using before they left it unattended.  The new warning message is much more obvious to the user and clearly states it purpose:  Screen Shot 2016-03-11 at 09.02.05

The warning message contains a countdown timer and, if you do not interact with the warning message, you will be automatically logged out and directed to a page that confirms that this has occurred:

timeout-message2

Update to User Search Behaviour (TFS 19530)

As part of release 20.0 (Scheduled for deployment on Saturday the 7th November 2015), TFS 19530 will be implemented.  This work item will change how name matching is performed as part of user searches.

For the purposes of the examples below, imagine that there are three accounts within NHS ePortfolios – to which the administrator has appropriate permissions – with the following names:

  1. Joshua Falken
  2. Joshua Stephen Falken
  3. Stephen Joshua Falken

Current Search Behaviour

At present, an administrator that performs a search for a user using the search term “Joshua Falken” in the name field would see in the results list, the users named “Joshua Falken” or “Stephen Joshua Falken”. They would not, however, see “Joshua Stephen Falken”.  This is because the search facility is currently looking to find the whole search term together within the name.

New Search Behaviour

Following the deployment of TFS 19530, an administrator performing the same search  for “Joshua Falken” will see all three of the accounts listed in the search results – the order in which words within the search term appear, and whether they are adjacent, is no longer of relevanc

Expanding e-LfH integration

From Saturday the 29th August, users of the Physician Trainee, RCEM Trainee and RCR Trainee roles will be able to view details of their e-LfH learning activities within NHS ePortfolios and associate these with curriculum items and other ePortfolio resources.

Users must first “link” their NHS ePortfolios and e-LfH accounts, providing authorisation for e-LfH to share data with NHS ePortfolios. If the user has already linked their NHS ePortfolios and e-LfH accounts whilst a Foundation Trainee, this link remains in place and need not be established.

Details of e-LfH learning activities will be added to NHS ePortfolios on a daily basis once an account has been linked, so please allow 24 hours after linking for activities to be displayed.

To link your account, or view e-LfH learning activities once an account has been linked, trainees should use the new top level menu item entitled “e-Learning”.

General

Please note, only learning activities within the following e-LfH programmes in the linked e-LfH account are shared with NHS ePortfolios:

Details of learning activities completed in other e-LfH programmes or in other e-LfH accounts are not shared.

Foundation Trainees

Users of the Foundation Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Foundation
  • Foundation 2012 (FND 12)

Physician Trainees

Users of the Physician Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Acute Medicine
  • Acute Medicine (Acumen)
  • Anaesthesia
  • Anaesthesia (e-LA)
  • Dementia (DEM)
  • Dermatology (e-DERM)
  • Emergency Medicine
  • End of Life Care (e-ELCA)
  • Foundation
  • Foundation 2012 (FND 12)
  • ICU Echo/Ultrasound
  • Leadership for Clinicians: Medical Leadership (MLE)
  • Pathology (e-Path)
  • Radiology
  • Renal Medicine
  • Safe Prescribing
  • Sexual Health and HIV (HIV-STI)

RCEM Trainees

Users of the RCEM Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Acute Medicine
  • Acute Medicine (Acumen)
  • Anaesthesia
  • Anaesthesia (e-LA)
  • Emergency Medicine
  • ICU Echo/Ultrasound

RCR Trainees

Users of the RCR Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Radiotherap-e
  • R-ITI

New Appearance for NHS ePortfolios – coming 31st January 2015

Following feedback from our users and customer leads we are updating the appearance of the NHS ePortfolios.

We have been working on a new interface and:

  • It will lead to a more user-friendly ePortfolio experience.
  • The user interface will have a more modern/intuitive look and feel.
  • The site will work better on touch screen devices such as phones, phablets and tablets.
  • It is mainly a cosmetic change: the underlying system is unaffected
  • No data will be lost as a result of this.

The release date for the switch to the new appearance is Saturday the 31st of January 2015.

On this date the main website at https://www.nhseportfolios.org will switch to the new appearance by default for all users.

If you encounter any technical issues following the switch to the new appearance, this should be reported using the support form within the help menu or by email to support@nhseportfolios.org. When reporting issues, PLEASE clearly state that the issue you are reporting is about the new appearance and, as normal, please provide us as much information as possible to help reproduce the issue – http://www.youtube.com/watch?v=Hcr2fh2rabs.

Feedback on the functions and content of the ePortfolio should still be channelled through your usual project leads. We hope you like the new appearance as much as we do!

The NHS ePortfolios team

Helpful links:

Need help?
If you are having a problem with you NHS ePortfolio account please contact the Support team via the Help section of you account, or email us at support@nhseportfolios.org
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