Feature Announcements

Updated Timeout Behaviour

Much like with other web based services such as online banking, if you do not interact with NHS ePortfolios for an extended period you are automatically logged out to preserve the security of your account.  The amount of time before this occurs is called the “timeout period”.  For NHS ePortfolios, the timeout period is 60 minutes.

Previously, when using a form within NHS ePortfolios, 5 minutes before the timeout period was reached, a small alert window would open, encouraging you to interact to extend the timeout period for a further 60 minutes.

This alert window would not be displayed if the timeout period was reached when viewing other areas of the service such as curricula, messaging, ticketing etc.  Furthermore, the alert window would not be displayed if you had enabled the “Prevent this page from creating additional dialogs” feature in browsers such as Google Chrome (full details on why you would not want to enable that feature can be read here: https://nhseportfolios.zendesk.com/hc/en-gb/articles/207560513).

As such, we have entirely re-engineered this functionality to make it more user friendly and this will be implemented as part of Release 21.0, on Saturday the 12th March 2016

As before, a warning message will be displayed 5 minutes before the timeout period is reached, but it will now be displayed irrespective of what area of the service the user was using before they left it unattended.  The new warning message is much more obvious to the user and clearly states it purpose:  Screen Shot 2016-03-11 at 09.02.05

The warning message contains a countdown timer and, if you do not interact with the warning message, you will be automatically logged out and directed to a page that confirms that this has occurred:

timeout-message2

Update to User Search Behaviour (TFS 19530)

As part of release 20.0 (Scheduled for deployment on Saturday the 7th November 2015), TFS 19530 will be implemented.  This work item will change how name matching is performed as part of user searches.

For the purposes of the examples below, imagine that there are three accounts within NHS ePortfolios – to which the administrator has appropriate permissions – with the following names:

  1. Joshua Falken
  2. Joshua Stephen Falken
  3. Stephen Joshua Falken

Current Search Behaviour

At present, an administrator that performs a search for a user using the search term “Joshua Falken” in the name field would see in the results list, the users named “Joshua Falken” or “Stephen Joshua Falken”. They would not, however, see “Joshua Stephen Falken”.  This is because the search facility is currently looking to find the whole search term together within the name.

New Search Behaviour

Following the deployment of TFS 19530, an administrator performing the same search  for “Joshua Falken” will see all three of the accounts listed in the search results – the order in which words within the search term appear, and whether they are adjacent, is no longer of relevanc

Expanding e-LfH integration

From Saturday the 29th August, users of the Physician Trainee, RCEM Trainee and RCR Trainee roles will be able to view details of their e-LfH learning activities within NHS ePortfolios and associate these with curriculum items and other ePortfolio resources.

Users must first “link” their NHS ePortfolios and e-LfH accounts, providing authorisation for e-LfH to share data with NHS ePortfolios. If the user has already linked their NHS ePortfolios and e-LfH accounts whilst a Foundation Trainee, this link remains in place and need not be established.

Details of e-LfH learning activities will be added to NHS ePortfolios on a daily basis once an account has been linked, so please allow 24 hours after linking for activities to be displayed.

To link your account, or view e-LfH learning activities once an account has been linked, trainees should use the new top level menu item entitled “e-Learning”.

General

Please note, only learning activities within the following e-LfH programmes in the linked e-LfH account are shared with NHS ePortfolios:

Details of learning activities completed in other e-LfH programmes or in other e-LfH accounts are not shared.

Foundation Trainees

Users of the Foundation Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Foundation
  • Foundation 2012 (FND 12)

Physician Trainees

Users of the Physician Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Acute Medicine
  • Acute Medicine (Acumen)
  • Anaesthesia
  • Anaesthesia (e-LA)
  • Dementia (DEM)
  • Dermatology (e-DERM)
  • Emergency Medicine
  • End of Life Care (e-ELCA)
  • Foundation
  • Foundation 2012 (FND 12)
  • ICU Echo/Ultrasound
  • Leadership for Clinicians: Medical Leadership (MLE)
  • Pathology (e-Path)
  • Radiology
  • Renal Medicine
  • Safe Prescribing
  • Sexual Health and HIV (HIV-STI)

RCEM Trainees

Users of the RCEM Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Acute Medicine
  • Acute Medicine (Acumen)
  • Anaesthesia
  • Anaesthesia (e-LA)
  • Emergency Medicine
  • ICU Echo/Ultrasound

RCR Trainees

Users of the RCR Trainee role can view details of e-LfH learning activities completed in all programmes that are shared with NHS ePortfolios but can only link to/from activities from the following e-LfH programmes:

  • Radiotherap-e
  • R-ITI

New Appearance for NHS ePortfolios – coming 31st January 2015

Following feedback from our users and customer leads we are updating the appearance of the NHS ePortfolios.

We have been working on a new interface and:

  • It will lead to a more user-friendly ePortfolio experience.
  • The user interface will have a more modern/intuitive look and feel.
  • The site will work better on touch screen devices such as phones, phablets and tablets.
  • It is mainly a cosmetic change: the underlying system is unaffected
  • No data will be lost as a result of this.

The release date for the switch to the new appearance is Saturday the 31st of January 2015.

On this date the main website at https://www.nhseportfolios.org will switch to the new appearance by default for all users.

If you encounter any technical issues following the switch to the new appearance, this should be reported using the support form within the help menu or by email to support@nhseportfolios.org. When reporting issues, PLEASE clearly state that the issue you are reporting is about the new appearance and, as normal, please provide us as much information as possible to help reproduce the issue – http://www.youtube.com/watch?v=Hcr2fh2rabs.

Feedback on the functions and content of the ePortfolio should still be channelled through your usual project leads. We hope you like the new appearance as much as we do!

The NHS ePortfolios team

Helpful links:

Improvements to the Personal Library – October 2014

From Saturday 25th October 2014 we are introducing within the NHS ePortfolio Personal Library facility: drag and drop functionality for moving files, and the ability to view/ delete (directly from the Personal Library page) links already made to items.


Overview – The Personal Library is a tool within ePortfolio for uploading and maintaining key documents which act as supporting evidence. A Certificate for instance uploaded to the Personal Library might be supporting evidence for a Curriculum item, or associated with forms which require documentary evidence. It is possible to create folders related to a specific year or subjects, and when you upload a file into your Personal Library you can also add a description to help you later recall its context. Users can opt to keep files private or share them with their Supervisor(s).
 
Drag and drop file/ folder movement – If you wish to move your files between folders in your Personal Library you can now do this by dragging the file from one folder and dropping it into another one. It is also possible to move folders into other folders in the same manner. There is a short demo video here. Note however that this functionality generally requires the use of a mouse, and is not supported on touchscreen devices.
 
Directly viewing/ deleting links, and renaming – There will be a series of links at the right of the Personal Library page providing actions possible for each item. By clicking “Links” the user can view the links already made to Personal Library items and, where applicable, delete them if necessary. This avoids the need to search an ePortfolio to find where an item is linked before it can be deleted from the Personal Library, as at present.

Browser support – Please note that the drag and drop feature requires the use of a modern web browser. In particular, this feature is not supported in version 7 or earlier of Internet Explorer.

Development approach – The Personal Library is an item of core functionality and is currently used to manage in excess of three million documents. To support the new interface we have fundamentally changed our underlying architecture to ensure reliability and improve performance.
Need help?
If you are having a problem with you NHS ePortfolio account please contact the Support team via the Help section of you account, or email us at support@nhseportfolios.org
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