Guidance

Overview of changes to the Foundation ePortfolio relating to ARCP 2014

Summary

A set of change requests to ePortfolio ARCP processes were requested by the FP Curriculum Delivery Group in December 2013 and then specified early in 2014.

These changes have been developed by the NES ePortfolio team and have been approved for release by the UKFPO. This document sets out the details of those changes for our users.

The change requests were built on requests made by the Foundation School Director’s Committee (19th September 2013) and the Foundation School Manager’s Forum (25th September 2013).

On the 26th of April 2014 the following features were released:

  • New ARCP outcome Forms (F1 and F2).
  • Two new “Supporting evidence” forms (F1 and F2).
  • Updates to the “Review of evidence” summary page (F1 and F2).
  • New “A1FC” certificate form.
  • New “FACD” certificate form.
  • New Roles – FSM, ARCP Chair.
  • Amendments to the Form count report for ARCP reporting

On the 3rd of May the following features were released:

  • New Form Rs.

There are some further ARCP changes yet to be released.  These will be detailed in further communications once the release dates are agreed in conjunction with the UKFPO, but include the following items:

  • Certificate management and release Admin pages.
  • Link between summary of evidence page and attention items.
Download a full description of details (PDF format):
Overview of changes to the Foundation ePortfolio relating to ARCP 2014

 

Logging in: Your last select role remembered

Following this weekend’s site update (25th January 2014, Release 12.8) you may notice a small change to the logging in process. Trainees and supervisors have often asked if we can simplify the login process by remembering what ‘role’ you had the last time you used the ePortfolio.

If you have more than one ePortfolio role then the next time you log in (after the update) you will see the Select Role page one last time. After this you last used role will be remembered so that the next time you log in you will go straight into that role. Of course you can change role at any time by clicking the Select Role button at the top left of the menu.  When you log out the role being remembered will be the one you last selected.

For trainees who have been in the Foundation ePortfolio and are now routinely using a College ePortfolio this small change will be of particular benefit. If you have both Foundation Clinical and Foundation Educational Supervisor role (with associated trainees) then ensure you are in the correct role following login (and change if necessary).

How logging and selecting a role looks at the moment

How logging and selecting a role looks at the moment (until 25/1/2013) and for the first time you log in after the update

After Saturday (25/1/2014)

After Saturday (25/1/2014) you will go straight to your last used role

Select Role button

Select Role button on the menu lets you change to a different role

For trainees who have been in the Foundation ePortfolio and are now routinely using a college ePortfolio this small change will be of particular benefit.

We are always keen to hear suggestions that would improve your ePortfolio experience so please send us your ideas via Twitter @NESePortfolio or via your College or local user group.

 

Changes to the timing of the deployment of updates and fixes on ePortfolio

At the present time site updates and deployments are performed at 10pm on Tuesday evenings, commonly the site being offline for between 30 to 60 minutes. However, as of 22nd November 2013 we will be moving to a Saturday morning maintenance window (midnight to 11.59am). A time slot of up to 60mins will be advertised (via the @NESePortfolio twitter feed) at least 24 hours ahead of any scheduled down time and this will occur during this time period. The reason for the variation in deployment times is related to availability of senior technical staff who perform the deployment process.

To summarise:
• Our window for performing scheduled maintenance will be between 00:00 and 11:59 on a Saturday UK Time – the “maintenance window”.
• When the update/deployment is being performed the site will typically be offline for up to one hour (the “maintenance period”)
• We will notify users of the site when the site will be going offline by posting a prominent message at the top of every page for at least 6 hours before the start of the maintenance period.
• At least 24 hours notice will be provided via our Twitter account of when we anticipate the maintenance period to commence.

In a typical scenario, where a deployment was scheduled for 8am on Saturday morning, these guidelines would be followed:
• We have a deployment planning meeting on a Monday where the nature and contents of the deployment are agreed and approved. Customer testing and approvals must be received my 12pm on this day for inclusion into the deploy meeting
• On the Tuesday or Wednesday, we publish a post on the Talkback blog (http://talkback.nhseportfolios.org) with the release contents, indicate that the site will be offline for a specified hour on Saturday, and tweet it. In the unlikely event that this time changes an update would be tweeted more than 24 hours in advance
• From 2am on Saturday morning, a message is posted in the header of all site pages, informing users that the site will go offline at 8am
• At 8am on Saturday morning, the site goes offline for up to an hour whilst the new release is deployed.

How to install the ePortfolio App on an iPhone

The NHS ePortfolio App is an HTML5 web application.  This approach has been taken primarily to ensure that the application can be made available on the widest range of devices possible.

 

This document outlines the steps to be followed to add an icon to the home screen of Apple’s iPhone devices running IOS5, iOS6 or iOS7 as would happen if the app was available for “installation” from the Apple App Store.  Please note – screenshots may not exactly match your device.

 

Step 1

Firstly, tap the Safari icon on your iPhone to open the Safari web browser and navigate to the website http://app.nhseportfolios.org.  You will be presented with a login page as shown below:

 

     

iOS 5

iOS 6

iOS 7

 

Step 2

Once on the login page, tap the button in the centre of the toolbar at the bottom of the screen to open the actions menu:

 

     

iOS 5

iOS 6

iOS 7

 

Step 3

Tap the “Add to Home Screen” button, you will then be presented with the ability to change the title of the new icon you are going to add to your home screen – we recommend you leave this as “ePortfolio” and tap “Add” in the top right.

 

     

iOS 5

iOS 6

iOS 7

 

Step 4

You should now have an icon on your home screen that you can tap to use or tap and hold to move around like other apps from the App Store:

 

     

iOS 5

iOS 6

iOS 7

 

Step 5

Tap the ePortfolio icon to launch the ePortfolio app.  You will be prompted to login and confirm you are not using a public (shared) device.  Please login using the same username/password credentials you use for the main ePortfolio website.

How do I reduce file size for Personal Library uploads?

As there is a limit to the storage space on the Personal Library it is a good idea where possible to reduce the size of files you need to upload.

For Microsoft Office files there are a number of options which are described in this article: http://bit.ly/1gZQLZ6 

For image files the options are described in this article: http://bit.ly/18BRA6M

Another option is to compress one or more files into a zip file: http://bit.ly/19qqTSc

Need help?
If you are having a problem with you NHS ePortfolio account please contact the Support team via the Help section of you account, or email us at support@nhseportfolios.org
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