Monthly Archives: September 2012

Updates for Saturday 29th September

The ePortfolio is to be off-line on Saturday at 10am for a up to 1 hour while we deploy updates and perform routine maintenance. This will be release 7.2, the highlights of which are detailed below. A documented description of all updates can be found in the Release Notes section of the ePortfolio site.

5404      Updates to CEM procedural log form
6224, 6167      Various updates to Nurse Mentorship and CPD and N and M Life Long ePortfolio sites
6272      Foundation missing curricula information icons on 2012 forms
6387      Dental –  Feedback section set has a limit of 300 characters
6388      Dental –  LEP form: the details of encounter box should contain a maximum of 50 characters. In original spec.
6389      Dental –  Remove “mandatory” requirement for “Date agreed” section of the DEP form, as this date is only required if a Learning Objective is identified as a result of the DEP
6390      Dental – DEPs /CbDs. At present the “sumitted on” date  set to the DEP / CbD submit date
6391      Dental – To submit a LEP/DEP/CbD changed the “save” button changed to say “submit”
6393      Dental – LEP form. Clinical focus field is now mandatory
6397      Physician: update to ACAT form text
6398      Physician: yellow highlighting of the word mandatory removed from all 2012 assessment forms
6578      Administration homepage fix to FAQs link

Updates for Saturday 22nd September

The ePortfolio is to be off-line on Saturday at 10am for a up to 1 hour while we deploy updates and perform routine maintenance. This will be release 7.1, the highlights of which are detailed below. A documented description of all updates can be found in the Release Notes section of the ePortfolio site.

Release 7.1 highlights

6058       TAB Summary page updated to include Summary form and creation process
6384       Dental Change LEP display to include LEP ID number on summary page, also type of LEP
6501       Form Status will now reflect completion of Combined Initial Meeting forms
6550       Temporary removal of user guides so that new versions can be uploaded when complete (note that Trainee user guide is already up to date for 2012 session)
6551       Learn Section now fully functional
6449       End date programme should be mandatory on user training programme page
6372       Legacy data restored to log entries when trainee had 2 training programmes; fix to paging issues
6058       TAB and self-TAB fully controlled by Round dates such that these forms can only be created when the Round is open

ePortfolio Analytics: what to do with it all that data?

Recently I was at a conference (AMEE 2012) in Lyon on the subject of education in medicine and the healthcare professions where I presented an analysis of web usage data derived from Google Analytics and from a snap-shot (96 hours) of internal tracking data (i.e. data collected within our system).

Google data is vast but difficult to unpick the differing activities and page flow of the various different types of users that use ePortfolio. Internal tracking data is also big (which was why it was necessary/practical to use a snap shot of data) but allows for more granular analysis of the type of users and be able to map what they do during the first few steps into their ePortfolio account. The presentation can be found at this link or at the end of this piece:

http://prezi.com/pryuoscrnbyl/amee-2012/

As a web designer my first instinct was to try to understand what users most want to do, or rather, what they actually do irrespective of how the site is laid out and what their training programme might want them to do.

The conclusion drawn from the data was perhaps predictably that trainees mainly log in to check up assessment form completions and request new assessment forms (56% of the trainee log ins went to directly to this activity). So to me as a designer it would seem wise to improve access to these areas for users so making their life a little easier. A simple starter for ten there. A broader interpretation might be that e-portfolios (especially professional e-portfolios) are inclined to be box ticking facilities: important to a professional body such as a Royal College who need to know that their trainees are safe to practice medicine, but less satisfactory to trainees who want something less prescriptive [no pun intended]. Exactly what trainees want is something that we are starting to get a better idea of more recently thanks to the wonders of social media. There is a balance between college needs and trainee needs in the design of an e-portfolio and possibly this type of data can help inform this debate.

There were of course deeper issues relating to the underlying process of learning and development as doctors progress through training. Differences were seen between trainee activity as they become more senior (from graduate Foundation years through to specialty training) that related engagement with curricula and log forms that were not necessarily reflected in their respective training programmes.

So to summarise, while I’m happy to ask simple questions about user flow, user experience and so on, questions about the educational implications of this data have not been well addressed as it’s not really in my sphere of knowledge (or in my job description). I would see the research I presented at this conference as a “this is the kind of thing we can do” exercise that should lead on to better designed questions that will allow us to understand how best to develop an e-portfolio that supports effective learning and development through the effective delivery of a training programme.

Updates for Saturday 15th September

The ePortfolio is to be off-line on Saturday at 10am for a up to 1 hour while we deploy updates and perform routine maintenance. This will be release 7.0, the highlights of which are detailed below. A documented description of all updates can be found in the Release Notes section of the ePortfolio site.

Release 7.0 highlights

6293      UMeP (undergraduate) restructure and new forms for 2012 academic year
6148      Update to Work Based Assessments link to an external PDF document for RCPCH trainees
6227      Additional locations added to Nursing and Midwifery site
6231      Foundation – update Forms landing page so that there are links to Assessments (TAB) and Assessment (Core Procedures)
6232      Additional and updated links on Pharmacy PRPS trainee homepage
6235      LEARN – users can override mandatory training if they have already completed it in DOTS
6244      Dental Update to LEP form
6262      Fix to problem of submenus not appearing when the mouse hovers over it that affects some older browsers
6297      Summary page for dental LEPs showing LEP date (previously it had been displaying the last modified date)
6319      Fix to forms display in Chrome and Safari browsers (tables not rendering properly)
6337      Dental Update to CbD/DEP form
6437      Foundation – analyse forms issues fixed for administrators
6478      Creation of new RCPCH role: CSAC Chair
6490      Updates to dental PAQ

 

Welcome to the NHS ePortfolio Blog

What is the purpose of this blog?

To achieve 2 goals, in the first instance at least: (1) to advertise and/or describe site updates that affect users directly, describe and update on any ongoing issues, and to provide advance warning of significant changes/updates/service down time; (2) an area where issues surrounding ePortfolio general issues can be aired and discussed, whether specifically about the site, or about e-portfolios in general.The @nesePortfolio Twitter feed will be used to flag up any updates to the blog.

This blog is currently in an experimental phase which we shall review to see if it provides the best means of communicating with users.