Monthly Archives: January 2013

Update for deployment on Tuesday 29th January

The ePortfolio was updated on Tuesday at 10pm, no downtime was incurred while we deployed updates and performed routine maintenance. This was release 8.6, the highlights of which are detailed below

New items included in this build are:
•        7239 – Dental: Dental Update to LEP form
•        7316 – Nurse Mentor: CPD Post date administration by trainees now available
•        7437 – Foundation London: update TAB Round 3 dates

Fixes included in this build are:
•        7116 – Foundation: Induction Meeting with Clinical Supervisor cannot add signatures once saved
•        7275 – Foundation: Incorrect specialty showing on end of placement reports
•        7278 – Foundation: Supervisors unable to view forms created for trainees in previous roles


Update for deployment on Tuesday 22nd January

The ePortfolio was off-line on Tuesday at 10pm for 15 minutes while we deployed updates and performed routine maintenance. This is release 8.5, the highlights of which are detailed below.

· 7187 – Physician: Training Programme and Post Overlapping Dates
· 7255 – Dental: New ‘Dental Director’ ‘Assistant Director’ and ‘Associate Dean’ roles
· 7257 – Dental: Change to default display on dental trainee’s weekly log.

· 6761 – Foundation: Admin view of “Supervised Trainees” still slightly incorrect
· 6764 – RCOG: Disable the trainees ability to add themselves to a curriculum
· 7302 – Physician: Incorrect text in  Pharmaceutical Medicine Multi-Source Feedback (MSF) form
· 7329 – Foundation: Paging broken on summary/assessment reports
· 7343 – System: Port number in URL
· 7336 – System: Download Portfolio Fails

Late addendum: fix deployed 23rd January:
· 7440 – Physician: Mini-CEX, CbD and ACAT forms now available to trainees

Who makes decisions about ePortfolio?

ePortfolio’s growth since 2005 has been a collaborative effort between a wide range of organisations and professions. Ongoing feedback has suggested that many users would appreciate clarification on where the responsibilities lie for ePortfolio.

Broadly, all content and how and when it is presented to you is determined by your Organisation (e.g. Medical School, UKFPO, Royal College, Professional Group, Postgraduate Deanery). Some organisations collaborate formally to agree what is available, so that there is a standardised approach across distributed groups or geographies e.g. Postgraduate Deaneries, Foundation Schools and Medical Schools. NHS ePortfolio provides the ePortfolio software i.e. the code that underpins the website, and the secure storage of the data.


What is your Organisation responsible for?


Category Examples
Content and format of all assessments


DOPS, miniCEX, CbD, Supervised Learning Events, Core Procedures, MSF TAB
Reflective practice Reflective notes

Categories for reflection

Headings in reflection forms

Curriculum Length, content & structure of the Curriculum

Whether you are required to link certain items

Timelines & frequencies How many assessments are required during each placement

Any minimum requirements eg every SLE/assessment must be linked to n curriculum items

Supervision & progress Who can complete supervisor reports

Content & structure of supervisor reports

ARCP process & documentation

Permissions Which ePortfolio roles have read & write access to your data within the ePortfolio, and for how long
Declarations & agreements Health & probity declarations; educational agreements
Courses & alerts Adverts and alerts for events or deadlines
Data entry Adding and updating user information
Data exchange Links to and from any other systems eg College database, exams, e-Learning for Healthcare
Non-technical user support Password reset, form editing/moving, information
Change requests Timing, frequency and funding of changes to content
User acceptance testing Final approval of any changes or modifications requested by the organisation
Engagement with users To determine the requirements and priorities
Training and user guides


Face to face, written, video and/or audio guidance and/or training on how to use the ePortfolio system.
Communication Dissemination of information about content and processes (including changes) to trainees, supervisors and administrators


What is NHS ePortfolio responsible for?


Software code
QA and technical testing against requirements specified by your organisation
Deployment (scheduling & uploading of code from test to live environment)
Monitoring the infrastructure (eg environmental monitoring, network monitoring, load balancing monitoring, web server and data base monitoring, firewall monitoring and intrusion detection) to detect and correct abnormalities.
Database backup & security
Technical support including resolution of bugs
Providing data extracts and reporting from the database as requested by the relevant organisation
Layout of material displayed in the main content area (fonts, graphics, pictures implemented following advice and guidance of organisations)
Engagement with Organisations and users to encourage dialogue and collaboration with the development of the software


What do you do if you have ideas, suggestions or other feedback about any of the above?

If you have feedback about any of the items in the first table above, please contact your organisation. If you are unsure which organisation to contact, your organisation’s logo should be visible on any page of your ePortfolio.

If you have a technical support issue, contact

You can follow us on twitter @NESePortfolio

Update for deployment on Thursday 10th January

The ePortfolio was off-line on Thursday at 10pm for 45 minutes while we deployed updates and performed routine maintenance. This is release 8.4, the highlights of which are detailed below.


•    6853     Sys: FAQ Admin – Items are being orphaned when added to a new site
•    7167     UMeP: tol Undergrad Site With Signoff Report (aka Curriculum)
•    7186     Physician: Admins have “Move Forms” functionality
•    7340     Foundation: Post new version of “Foundation Admin user guide”


•    6934, 7189 Foundation: Specialty list not in A-Z order
•    7221     RCR: Followup to “Access Rights”
•    7262     Dental: enrolments team impacting Dental ePortfolio Advisors
•    7289     Dental: site showing incorrect locked out error message
•    7310     RCOG: Comments not being saved on “OSATS – Fetal measurement, lie and presentation”
•    7285 RCR: “Add new log” button missing in Personal Records section
•    7351 RCR: Incorrect assessments assigned to trainees

Need help?
If you are having a problem with you NHS ePortfolio account please contact the Support team via the Help section of you account, or email us at