Monthly Archives: August 2013

Update for deployment on Tuesday 3rd September 2013

The ePortfolio is scheduled for updates and routine maintenance on Tuesday 3rd September at 10pm, and will be offline for up to 60 minutes.

This is release 11.4, the highlights of which are detailed below:

Update items included in this build are:
• 7470 – FOUNDATION – TAG CR143: “Collapse” curriculum button to do the opposite of “Expand all” button
• 7869 – RCR – Option to send targeted messages and alerts
• 8062 – Nurse Mentor – Reorganise roles and training programmes for sites with multiple ‘trainee’ roles
• 8708 – UNDERGRADUATE – BRISTOL – CAPS logs sign off colours
• 8930 – MALTA GP – Trainee Self Rating forms
• 9595 – UNDERGRADUATE – UCL – Year 6 forms
• 9144 – UNDERGRADUATE – UCL – Year 6 Clinical Attachment Report Form
• 9148 – UNDERGRADUATE – UCL – Year 6 initial meeting with Educational Supervisor
• 9181 – UNDERGRADUATE – UCL – Year 6 SCC Attachment Report

Fixes included in this build are:
• 8018 – FOUNDATION – Trainee name missing from title of TAB Summary Page and Target Timeline Page
• 9032 – RCPI – Error saving Assessment Form 098 (Specialty General Paediatrics)
• 9279 – PHYSICIAN – Error message when editing User Training Programmes
• 9516 – EPORTFOLIO – Incorrect “Release Notes” link in help/default.aspx
• 9716 – EPORTFOLIO – Generic Reflection Pages

Update for deployment on Tuesday 27th August 2013

The ePortfolio is scheduled for updates and routine maintenance on Tuesday 27th August at 10pm, and will be offline for up to 60 minutes.

This is release 11.3, the highlights of which are detailed below:

Product Backlog items included in this build are:
• 8501 – FOUNDATION – Trainee Accounts – Mandatory Item Checks for GMC and agreements (see previous post)
• 8503 – FOUNDATION – Recording of Placement Completion Percentage
• 8504 – FOUNDATION – Updates to Foundation Target Timeline
• 9209 – FOUNDATION – Provide FSD role users the ability to delete F1 & F2 ARCP forms
• 9575 – EPORTFOLIO – Removal of “Welcome Pack” references
• 9678 – FOUNDATION – Turn on ticketing changes

Bug fixes included in this build are:
• 9185 – FOUNDATION – ARCP form Outcome 8 supplementary GMC N code should not be mandatory
• 8963 – FOUNDATION – Enable Server-side validation on F1 & F2 ARCP Outcome Form
• 9388 – DENTAL – Bulk Account Importer fails when two many errors occur
• 9476 – DENTAL – PAQ upload occasionally failing
• 9597 – EPORTFOLIO – Update LEARN Due Date from 31/7/2013 to 31/7/2014
• 9686 – RCPI – Ticketed assessment forms are not being made available to External Assessors
• 9717 – FOUNDATION – TAB Summary not showing data

NES ePortfolio 2013: Deployment of Mandatory Item Checks on Foundation ePortfolio

As part of the ongoing release of outstanding 2013 Foundation Programme ePortfolio updates next week the “mandatory item checks” will be released on the ePortfolio. This update will give some further information about how these checks will work.

This item has two parts:

The first part is that the ePortfolio will automatically check that a trainee has signed their mandatory “education agreement” and “declaration” forms. If the trainee has not yet signed these forms, they will be automatically redirected to the “declarations and agreements” page and will be reminded to sign these forms before continuing to use the ePortfolio.

The second mandatory item check has been developed at the specific request of the Foundation Schools that use the ePortfolio. Upon log in to the ePortfolio there will be a check that a GMC number has been recorded for the account and that any number present matches with the name recorded against that number on the GMC’s List of Registered Medical Practitioners. If there is not a GMC number on the account then the trainee will be asked to update their personal details and record a valid GMC number. If a match cannot be made the trainee will not be able to continue to use the ePortfolio. Please note that as the system is looking for a match by name the trainee Doctors should enter/update their names on the ePortfolio so they match what is recorded on the GMC’s list (i.e. same spelling and name arrangement).

Update for deployment on Tuesday 20th August 2013

The ePortfolio is scheduled for updates and routine maintenance on Tuesday 20th August at 10pm, and will be offline for up to 60 minutes.

This is release 11.2, the highlights of which are detailed below:

Update items included in this build are:
• 7822 – FOUNDATION – KSS/London: LEADER form – Updates to form and addition of guidance
• 7945 – FOUNDATION – TAG CR157 Visibility of trainees from other schools
• 8500 – EPORTFOLIO – Pre-Timeout warning
• 8615 – Nursing and Midwifery sites –  messaging all users
• 8700 – CEM – Anaesthetic initial assessment of competence
• 8702 – CEM – Reflection on complaints or serious incidents
• 8870 – MALTA GP – Updates to MSF (Multi-Source Feedback) form
• 9023 – MALTA GP – PDP page titles and menu to be changed to Learning Plan
• 9069 – DENTAL – 2013 Training Agreement And Review Forms
• 8971 – DENTAL – 2013 #1:  DF2/SHO Training Agreement
• 8972 – DENTAL – 2013 #2:  DF2 SHO Initial Training Review meeting
• 8973 – DENTAL – 2013 #3:  DF2 SHO Training Review 2 meeting
• 8974 – DENTAL – 2013 #4:  DF2 Training Review 3 meeting
• 8975 – DENTAL – 2013 #5:  SHO Training Review 3 meeting
• 8976 – DENTAL – 2013 #6:  SHO Training Review 4 meeting
• 8977 – DENTAL – 2013 #6b: DF2 SHO final Training Review meeting
• 9274 – FICM – Assessment Forms
• 7015 – FICM – FICM form – ACAT
• 9273 – FICM – Update Assessment forms so modified FormMethod will work

Fixes included in this build are:
• 9323 – RCPI – Progress report link to forms should open new window and list only relevant forms
• 9598 – MALTA GP – Missing Logo
• 9606 – EPORTFOLIO – Save As Draft not working on some forms
• 9671 – RCOG – Issue with ticketing curriculum

Update for deployment on Tuesday 13th August 2013

Updates for 2013 – 2014 Foundation ePortfolio will be added to the site on the evening of Tuesday 13th August at 10pm.

Specific details about the Foundation ePortfolio update available in this PDF download.

The site will be offline for about 60 minutes while we deploy updates and perform routine maintenance. This is release 11.1, the highlights of which are detailed below:

Update items included in this build are:
• 7911 – FOUNDATION – 2013 Updates to Assessment Forms
• 7914 – FOUNDATION – CS End of Placement Report Form Updates
• 7915 – FOUNDATION – ES End of Placement Report Form Updates
• 7916 – FOUNDATION – ES End of Year Report Form Updates
• 7917 – FOUNDATION – TAB Updates
• 8032 – FOUNDATION – Placement Supervision Group Individual Feedback Form
• 9318 – FOUNDATION – 2013 Updates to Assessment Forms – 1st UAT
• 9419 – FOUNDATION – 2013 Updates to Assessment Forms – 2nd UAT
• 9502 – FOUNDATION – 2013 Updates to Assessment Forms – 3rd UAT
• 9306 – FOUNDATION – London KSS EoE Pen Sev TAB round dates for 2013 – 2014 session
• 7912 – FOUNDATION – 2013 Updates to SLE Forms
• 7978 – FOUNDATION – Mini-CEX SLE Form Updates
• 7979 – FOUNDATION – DOPS SLE Form Updates
• 7980 – FOUNDATION – Developing The Clinical Teacher SLE Form Updates
• 7981 – FOUNDATION – CBD SLE Form Updates
• 7982 – FOUNDATION – SLE Overview Page Updates
• 9224 – FOUNDATION – 2013 Updates to SLE Forms – 1st UAT
• 9402 – FOUNDATION – 2013 Updates to SLE Forms – 2nd UAT
• 9503 – FOUNDATION – 2013 Updates to SLE Forms – 3rd UAT
• 7913 – FOUNDATION – 2013 Updates to Other Forms
• 8031 – FOUNDATION – Initial Meeting with Education Supervisor Form Updates
• 8034 – FOUNDATION – Gibbs Model Reflective Practice Form Updates
• 8035 – FOUNDATION – Reflective Practice Form Updates
• 8435 – FOUNDATION – Academic Supervisor Meeting Forms Summary Page
• 8436 – FOUNDATION – Academic Supervisor Initial Meeting Form
• 8437 – FOUNDATION – Academic Supervisor Mid-Placement Meeting Form
• 8438 – FOUNDATION – Academic Supervisor End of Placement Meeting Form
• 9401 – FOUNDATION – 2013 Updates to Other Forms – 1st UAT
• 9504 – FOUNDATION – 2013 Updates to Other Forms – 2nd UAT
• 8502 – FOUNDATION – Addition of Training Year (grade) field on all Foundation forms

Fixes included in this build are:
• 8646 – FOUNDATION – Ambiguous information when linking curriculum items to Learning Activities
• 9512 – ALL – Creating Tickets with Multiple Pre-Fill items

 

NES ePortfolio 2013: Deploy 13th August 2013

As you are aware, we work closely with the UKFPO each year to implement improvements to the core content of the FP e-portfolio provided by the NES ePortfolio team. This year, the changes relate to improved usability and streamlining the completion of forms on the system – they do not affect the educational structure of the e-portfolio in any way.
We are pleased to confirm that the 2013 e-portfolio core content updates have been completed and have now been through user acceptance testing by colleagues from the UKFPO and foundation schools. The updates have been scheduled for deployment on the evening of 13th August 2013. We are disappointed the changes will not be implemented from the start of the foundation year, but believe it is better to complete final quality checks before releasing the new software in order to minimise any risks to users.
All existing e-portfolio content (as per FP2012) will remain in place to support the incoming FP2013 cohort and all existing users. Forms such as the Initial meeting with Educational Supervisor, Induction meeting with the Clinical Supervisor, PDPs and all other forms used at this time will therefore not be affected and should be used as per the usual FP requirements/framework. Please also be assured that all forms and curriculum items completed before 13th August will not be affected by the updates since the changes this year are more ‘behind the scenes’.

We are confident that the thorough checking and testing processes this year will result in a smooth implementation of the 2013 changes to the foundation e-portfolio.

Update for deployment on Tuesday 6th August

The ePortfolio was updated on Tuesday 6th August at 10pm, and was offline for 34 minutes while we deployed updates and performed routine maintenance. This is release 11.0, the highlights of which are detailed below:

Update items included in this build are:
• 8570 – PHYSICIAN – Move updated curriculum to Live site
• 8704 – CEM – Move ultrasound sign off form
• 8707 – CEM – Add 2 courses to Certificates & Exams section
• 8709 – RCOG – Single Curriculum Project – Minor OSATS Changes
• 8799 – MALTA GP – Form permissions to be set correctly
• 9270 – RCPCH – Update broken web link
Fixes included in this build are:
• 8474 – RCOG – Restore NA field within OSTS – Laparoscopic Management of Ectopic Pregnancy Form
• 8597 – PHYSICIAN – Exams report – filtering not applied properly
• 9086 – EPORTFOLIO – Information section, can’t delete old items and upload issues
• 9268 – PHYSICIAN – “Administer Support Contact” fails when no location selected
• 9299 – RCPI – Target Timeline Counting Problem
• 9324 – EPORTFOLIO – Trainee search using the training programme page is incorrect
• 9362 – MALTA GP – Annual Appraisal Section C Recommendation – response not saved correctly
• 9385 – EPORTFOLIO – Problem with “Switch Selected User” feature