Monthly Archives: April 2014

Update for deployment on Saturday 3rd May

Below are the items that are to be included in Release 14, scheduled for deployment on Saturday, the 3rd May 2014.

Update items included in this build are:

* 7993 – EPORTFOLIO – Convert Warehouse SPROC – uspReport_FilledFormsSummary_ByTrainingProgramme
* 8000 – EPORTFOLIO – Convert Warehouse SPROC – uspReport_TraineeDetails
* 8008 – EPORTFOLIO – Convert Warehouse SPROC – uspReport_UserRoles
* 12630 – FOUNDATION – 2014 – ARCP – Build new F1 and F2 “Form R”s
* 12811 – FOUNDATION – 2014 – ARCP – Post UAT changes “Form R”s

Fixes included in this build are:

* 12595 – EPORTFOLIO – Remove code for IsClickOnceSite
* 12625 – PHYSICIAN – Error Administering Site Training Programmes
* 12679 – DENTAL – Calendar bug
* 12702 – EPORTFOLIO – 2014 Joint ARCP form permissions
* 12722 – EPORTFOLIO – MESSAGING – Error when recipient included in more than one of TO, CC and BCC
* 12723 – EPORTFOLIO – MESSAGING – BCC Recipients not visible on sent messages
* 12761 – RCPI PCS – Admin (Trainee view) for Page Annual Statement missing the left menus

Descriptions for these items are as follows:

7993 – EPORTFOLIO – Convert Warehouse SPROC – uspReport_FilledFormsSummary_ByTrainingProgramme
NHS ePortfolios Internal Task.

8000 – EPORTFOLIO – Convert Warehouse SPROC – uspReport_TraineeDetails
NHS ePortfolios Internal Task.

8008 – EPORTFOLIO – Convert Warehouse SPROC – uspReport_UserRoles
NHS ePortfolios Internal Task.

12630 – FOUNDATION – 2014 – ARCP – Build new F1 and F2 “Form R”s
12811 – FOUNDATION – 2014 – ARCP – Post UAT changes “Form R”s
Replace the existing Form R forms available to F1 and F2 Foundation Trainees with new versions of the form, as per guidance from UKFPO.

12595 – EPORTFOLIO – Remove code for IsClickOnceSite
NHS ePortfolios Internal Task.

12625 – PHYSICIAN – Error Administering Site Training Programmes
Resolve issue encountered by Physician Administrators when managing Site Training Programmes.

12679 – DENTAL – Calendar bug
Resolve issue whereby when a dental administrator creates a new item in a trainees calends, it could be added to the administrators calendar instead by mistake.

12702 – EPORTFOLIO – 2014 Joint ARCP form permissions
Allow administrators to edit draft ARCP forms.

12722 – EPORTFOLIO – MESSAGING – Error when recipient included in more than one of TO, CC and BCC
Resolve an issue whereby sending a message would fail if the same recipient was included in more than one of TO, CC and BCC.

12723 – EPORTFOLIO – MESSAGING – BCC Recipients not visible on sent messages
Resolve an issue whereby the BCC Recipient lists is not visible to the sender when a message is viewed in sent messages.

12761 – RCPI PCS – Admin (Trainee view) for Page Annual Statement missing the left menus
Ensure the left menus are visible when an RCPI PCS Administrator is viewing the Annual Statement page for a trainee.

Tweet Chat about the App – How do you use it?

On Wednesday 7th May at 7pm (BST) we shall be running our second Twitter Chat (#nhsep) about the NHS ePortfolio mobile app. At least two members of the ePortfolio team will be there to help things along, answer questions and provide any inside knowledge.

We’d really like to know how people use the app in a working environment: do you make use of ticketing, or creating logs, or both? And if you don’t use the app is there a reason why not? Are there any must-have features that are missing?

Feel free to join in with your experiences and opinions, or just follow the conversation from the side lines. Just use the hash tag #nhsep to search and in any tweets.

Some useful links:

The app: app.nhseportfolios.org

How to install the App to iOS devices

Some app specific Talkback articles: talkback.nhseportfolios.org/wordpress/?cat=12

The Tweet chat host: twitter.com/nhsep

How to be involved in a Twitter chat? A nice description here: twubs.com/twitter-chats/about

Some useful sites to help you follow and get involved in a Twitter Chat:

Foundation ePortfolio User survey results

In July 2012 an online survey was conducted of all Foundation ePortfolio users at the request of the UKFPO. The survey ran for three weeks and generated 2,425 responses. Although the results were available immediately, the survey coincided with ePortfolio Review and as the information was commercially sensitive the results are only being made widely available now. This paper summarises the most common comments of respondents, but is not a systematic evaluation of the data.

Down the ePortfolio Survey Summary (PDF format)

 

Update for deployment on Saturday 26th April

Below are the items that are to be included in Release 13.9, scheduled for deployment on Saturday, the 26th April 2014.

Update items included in this build are:

  • 11792 – FOUNDATION – 2014 – ARCP – New F1 ARCP outcome Form
  • 11793 – FOUNDATION – 2014 – ARCP – New F2 ARCP outcome Form
  • 12075 – FOUNDATION – 2014 – ARCP – Two new “Additional Evidence” forms
  • 12076 – FOUNDATION – 2014 – ARCP – Updates to the “Review of evidence” summary page (F1 and F2)
  • 12437 – FOUNDATION – 2014 – ARCP – Build “A1FC” certificate form
  • 12438 – FOUNDATION – 2014 – ARCP – Build “FACD” certificate form
  • 12485 – FOUNDATION – 2014 – ARCP – Outcome forms validation issue on signing
  • 12718 – FOUNDATION – 2014 – ARCP – UAT Changes – 1
  • 12729 – FOUNDATION – 2014 – ARCP – UAT Changes – 2
  • 12743 – FOUNDATION – 2014 – ARCP – UAT Changes – 3
  • 12756 – FOUNDATION – 2014 – ARCP – UAT Changes – 4 – FACD Changes

 

Update for deployment on Saturday 19th April

Below are the items that are to be included in Release 13.8, scheduled for deployment on Saturday, the 19th April 2014.
Product Backlog items included in this build are:
9307 – EPORTFOLIO – LEARN – Change name to LIFT
9991 – RCPI PCS – Reporting – PC Scheme Details Check
11352 – FSRH – Various changes across the site to accomodate Nurses
12013 – FICM – Add an Educational Contract

Fixes included in this build are:
12553 – FOUNDATION – Ensure non-trainee view of e-Learning is appropriate
11288 – FOUNDATION – CS End of Placement Report Form Permissions
12517 – EPORTFOLIO – Remove redundant Sites and associated items
12620 – EPORTFOLIO – Messaging – Out Of Office values not always updated
Descriptions for these items are as follows:

9307 – EPORTFOLIO – LEARN – Change name to LIFT
Following the name change from LEARN to LIFT, updates are being reflected in the ePortfolio user interface.

9991 – RCPI PCS – Reporting – PC Scheme Details Check
Implement new “PC Scheme Details Check” report for use by RCPI PCS Administrators.

11352 – FSRH – Various changes across the site to accomodate Nurses
Update the FSRH ePortfolio to support usage by Nurses in addition to Doctors, updating textual content and fields as necessary.

12013 – FICM – Add an Educational Contract
Implement a new “Education Contract” form, available within via the Profile >Declarations & Agreements menu item.

12553 – FOUNDATION – Ensure non-trainee view of e-Learning is appropriate
Supervisors were previously unable to view Trainees E-LfH activities, except via curricula.  The e-Learning page has been updated to ensure tha appropriate content is shared with supervisors when viewing this within a Trainee ePortfolio.

11288 – FOUNDATION – CS End of Placement Report Form Permissions
This update enforces new permissions on the CS End of Plaement Report form, particularly the abiity to edit once saved.

12517 – EPORTFOLIO – Remove redundant Sites and associated items
NHS ePortfolios Internal Task.

12620 – EPORTFOLIO – Messaging – Out Of Office values not always updated
This update resolves an issue where setting/unsetting of out-of-office values in the messaging system had inconsistent results

 

Minor site update to fix a messaging problem

Issues with the messaging system have been fixed via a site update that did not require site down time:

The issues resolved by this item are:

* When attempting to view a message, the user gets an error page instead of the message.
* When a user is “replying” to a received message, the name of the person they are replying does not appear in the “to” field of the return message.
* When sending a message to multiple recipient types (i.e. TO/CC/BCC), all recipients are marked as the first recipient type available (e.g. a message to 1 x TO and 3 x BCC will end up as 4 x TO)

We are aware of some further issues, which will be addressed in subsequent work items:

* TFS 12722 – EPORTFOLIO – MESSAGING – Error when recipient included in more than one of TO, CC and BCC
* TFS 12723 – EPORTFOLIO – MESSAGING – BCC Recipients not visible on sent messages
* TFS 12724 – EPORTFOLIO – MESSAGING – Default Folders not established during account creation

Logging into the correct ePortfolio page

It has come to our attention that a number of users, instead of clicking a bookmark to the site or typing https://www.nhseportfolios.org into the address bar of their browser, access our site by searching for terms such as “NHS ePortfolio” in search engines such as Google or Bing, and then clicking links in the search results page these sites choose to provide. When navigating to the site in this way, the results page provided by these third party sites can often include links to alternate instances of our main site in which users login credentials do not work, but which look very similar to our main site, causing confusion/frustration to users. We use these sties for supporting the ePortfolio, they are used for training, pre-release testing and many other import processes. (Please note, the search results vary on a per user basis and are not consistent in their content).

This situation arose previously, in May/June 2013, when Google substantially changed the algorithm used to prioritise search results. These alternate sites can be easily identified as they have different addresses (e.g. http://qa.nhseportfolios.org) which will appear in the address bar of the browser when accessing the site and because all but one of the alternate sites now contain the following information message on the homepage: This is not the main NHS ePortfolio site – you may have reached this site by mistake. You are viewing xxx.nhseportfolios.org, were you looking for www.nhseportfolios.org? Whilst the contents of the results pages in the search engines are not controlled by NES, we have contacted the two major global search engines – Google and Bing – to remove links to alternate instances of our site to reduce this possible source of confusion.

We are currently investigating the options available to us to ensure that the non-inclusion of alternative sites is made permanent. In the interim, please ensure that you and your trainees are visiting the main site at the following address: https://www.nhseportfolios.org If you continue to experience login issues, please first confirm that you are visiting https://www.nhseportfolios.org and, if problems persist, please provide a full-screen screen grab where possible to assign with identifying the issue.

Update for deployment on Saturday 12th April

Below are the items that are to be included in Release 13.7, scheduled for deployment on Saturday, the 12th April 2014.

Update items included in this build are:
* 12260 – EPORTFOLIO – Updates to Personal Details Section
* 12443 – RCR – Alteration to mini IPX assessment answers
* 12505 – EPORTFOLIO – Update unity config to instantiate all classes once
* 12563 – PHARMACY ­ Republish the “Pharmacy VT3 Antimicrobials” curriculum for text changes

Fixes included in this build are:
* 12420 – EPORTFOLIO – Overview Pages – warning text update
* 12519 – DENTAL – Implement Breadcrumbs
* 12561 – DENTAL – Menu issues uncovered when implementing breadcrumbs
* 12454 – DENTAL – Error when presssing back button when viewing saved form
* 12613 – FOUNDATION – Academic Supervisor End of Placement Meeting Form display bug
* 12618 – FOUNDATION – Formatting of comments fields on saved CS End of Placement Report Form
Descriptions for these items are as follows:

12260 – EPORTFOLIO – Updates to Personal Details Section
Update the personal details section to remove unique styling not utilised elsewhere within ePortfolio, ensure uploaded profile images are stored in JPEG format and provide a location for non-trainee Foundation users to upload a signature image.

12443 – RCR – Alteration to mini IPX assessment answers
Implement a new version of the Mini Imaging Interpretation Exercise (Mini
IPX) form available to RCR trainees, with adjustments to Q3 and
Q5.

12505 – EPORTFOLIO – Update unity config to instantiate all classes once
ePortfolio internal task.

12563 – PHARMACY – Republish the “Pharmacy VT3 Antimicrobials” curriculum for text changes.
Republish this curriculum following minor text updates.

12420 – EPORTFOLIO – Overview Pages – warning text update
Update warning text shown on overview pages when no forms exist that match the selected year/post following the introduction of the year/post filter.

12519 – DENTAL – Implement Breadcrumbs
Ensure breadcrumb trails are fully implemented in the Dental site, as per other ePortfolio sites.

12561 – DENTAL – Menu issues uncovered when implementing breadcrumbs
Resolve navigation inconsistencies with Calendar, Reflection, Personal Library and Assessors identified whilst implementing breadcrumbs (TFS 12519).
12613 – FOUNDATION – Academic Supervisor End of Placement Meeting Form display bug
When completing the “AS End of Placement Meeting Form”, the value of the question “Has the foundation doctor reached the expected ACADEMIC standard for this stage of training? ³ was showing as NO when viewed a saved form, despite it being saved as YES.
12618 – FOUNDATION – Formatting of comments fields on saved CS End of Placement Report Form
In TFS 11286, we resolved an issue whereby the contents of comments fields were displayed in a narrow column rather than using the full width when viewed in read mode in the current form version. This item resolves this issue in historic form versions.

 

NHS ePortfolio passwords and the OpenSSL/Heartbleed vulnerability

As you may have heard, on Monday of this week a member of Google’s security team and a software security firm called Codenomicon discovered and publicly disclosed a vulnerability in a software package that is widely used to secure online communications called OpenSSL. The official reference number for the bug is CVE-2014-0160, although it is more widely known by the name “Heartbleed”.

NHS ePortfolio does not use, and has not used, OpenSSL, so we were not affected by the “Heartbleed” vulnerability.

The third party service we use for our support ticketing system does use OpenSSL. This service has subsequently fixed the bug with their system and the provider does not believe that any sensitive data was accessed. We are actively monitoring the situation and will notify you if we discover anything.

As an NHS ePortfolio user you don’t need to take any action. However because of the number of sites and services that are affected, if you use the same password on more than one website, we would recommend that you change your passwords to something new.  By changing your NHS ePortfolio password you will ensure that your NHS ePortfolio account remains secure, even if your previously used password(s) are released into the public domain as a result of a compromised 3rd party site.

You can change your NHS ePortfolio password via the Personal Details page, once logged in.  If you currently login via a Single Sign On provider (e.g. RCPI / RCPI PCS users), then your NHS ePortfolio password is not generally used and does not need updating.

 

 

Twitter Chat about the App #nhsep

Updated to include a Storify summary of the Twitter Chat event about the ePortfolio app that occurred on Wednesday 9th April (below).
Thank you to all those who were involved.

We plan to have more #nhsep Twitter Chat events over the coming weeks so please look out for announcements via our Twitter feed @NHSePortfolios and @nhsep


Original notification of the Twitter chat

On Wednesday 9th April, at 7pm (BST) we shall be running a 30 minute Twitter Chat (#nhsep) about the NHS ePortfolio mobile app. At least two members of the ePortfolio team will be there to help things along, answer questions and provide any inside knowledge.

Some topics to cover:

  • How do people use it
  • Which features are good or bad
  • Which features are missing
  • What is the future for the app compared to the main site

Feel free to join in with your experiences and opinions, or just follow the conversation from the side lines. Just use the hash tag #nhsep to search and in any tweets.

Some useful links:

The app: app.nhseportfolios.org

Some app specific Talkback articles: talkback.nhseportfolios.org/wordpress/?cat=12

The Tweet chat host: twitter.com/nhsep

How to be involved in a Twitter chat? A nice description here: twubs.com/twitter-chats/about

Some useful sites to help you follow and get involved in a Twitter Chat:

A Tweet chat about the ePortfolio app #nhsep – the first such event organised by the NHS ePortfolio team, with more to follow over the coming weeks.